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Position Classification Description

Position Class Code / Title: A0025 / Real Estate Assistant
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Performs a variety of clerical and administrative duties in the real estate department. Maintains real estate records and legal documents; collects and deposits lease and mortgage payments. Negotiates and writes standard leases; monitors lease agreements and makes appropriate changes and additions.

Duties and Responsibilities

  1. Maintains property files and appropriate records of university real estate holdings and transactions relating to university-owned real estate.
  2. Collects and deposits lease and mortgage payments; maintains bookkeeping system to account for real estate income and expenditures; processes and maintains purchasing and accounting records; reconciles departmental ledgers to university accounting system.
  3. Monitors compliance with lease agreements; processes routine leases, revisions, escalation clauses, step increases, and other changes.
  4. Maintains property tax files; processes tax payments; processes oil and gas division orders and maintains supporting documents.
  5. Provides clerical support for department; composes and types legal documents, leases, and reports as required.
  6. Negotiates and processes standard lease agreements for off-campus properties.
  7. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to perform simple accounting procedures.
  • Ability to follow routine verbal and written instructions.
  • Records maintenance skills.
  • Lease and/or property management skills.
  • Knowledge of general accounting principles.
  • Clerical, word processing, and/or office skills.
  • Ability to assess contract compliance and product/service quality.
  • Negotiating skills.
  • Knowledge of legal documentation procedures and requirements.
  • Knowledge of accounts receivable procedures and practices.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017