This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Under limited supervision, identify, compile and maintain records of patients diagnosed and/or treated for malignancies or reportable tumors in any University of New Mexico Health System clinic or hospital, in compliance with various oversite organizations. Assist, guide, supervise and help to ensure the quality of data collection activities of abstractors, as assigned.
Duties and Responsibilities
Identify, compile, update and maintain patient data from a range of relevant sources, including all hospitals and medical clinics at the University of New Mexico Health System and various electronic health care record systems, and follows procedures to facilitate data collection as appropriate.
Abstract data into specialized medical software with supporting narrative information for, patient demographics, diagnostic procedures, history and extent of disease, treatments, outcomes, follow-up data, physicians, and related information from various medical records.
Assign appropriate codes for treatments, procedures and diagnoses according to coding requirements, classification systems and standard-setters. Review data for completeness, consistency, and accuracy, pursuing additional information from data sources as necessary; updates/corrects data as needed.
Perform re-abstracting and case finding for special projects as assigned.
Performs life-time follow-up on the patient's health, vital status, treatment and progression of disease to provide cancer incidence, treatment and outcome information to appropriate data bases, for quality improvement activities, administrative planning and marketing, and support programs.
Monthly case finding, review various reports, death certificates, disease indices, radiation oncology treatment records, radiologic diagnoses, or physician logs to identify possible cancer cases.
Coordinate the activities of abstractors engaged in the collection of data and perform quality review functions, as assigned.
Provide input into study/review planning, report writing, data analysis and prepare reports within the parameters of the studies and other guidelines, under the supervision of manager.
Educate staff on study requirements and data collection methodology or develop training materials and presents training to colleagues on special interest cases, under the supervision of manager.
Prepare narrative reports and graphic presentations; design tables, charts and graphs of tumor registry data for special studies and annual report as requested.
Abstract data for the American Society of Clinical Oncology's Quality Oncology Practice Initiative (ASCO's QOPI).
Participate in the ACOS COC Rapid Quality Reporting System (RQRS), a real-time collection program to assess hospital-level performance using quality of cancer care measures.
Act as a liaison to outside organizations and associations.
Perform a variety of administrative duties including but not limited to: answering phones; faxing; scanning, destroying confidential documents; and utilizing internet services and e-mail systems.
Maintain security and confidentiality of medical records and protected health information (PHI).
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
Successful completion of at least 60 college-level credit hours; no experience required. Certification/Licensure: National Cancer Registrars Association, Certified Tumor Registrar (CTR).
Knowledge, Skills and Abilities Required
Must have knowledge and exhibit compliance to standards of the American College of Surgeons Commission on Cancer.
In-depth knowledge of human anatomy, medical terminology and statistics.
Ability to understand, analyze and interpret medical, surgical, forensic, and treatment information and terminology.
Knowledge of patient medical records, patient histories and treatment modalities.
Knowledge of medical data collection codes and techniques.
Ability to verify data input and correct errors.
Ability to gather data, compile information, and prepare reports.
Ability to develop and follow research methodology and protocol.
Internet skills, strong computer and word processing data entry skills.
Ability to work effectively within role independently and with other team members.
Ability to lead and train staff and/or students, as assigned.
Educated with HIPAA regulations; maintains strict confidentiality of patient information.
Keep abreast of changes in reference materials and current literature relative to cancer registry.
Attends continuing education programs, maintaining up-to-date reference manuals and demonstrating a working knowledge of new and revised procedures for compliance with accrediting agencies and the state cancer registry.
Conditions of Employment
Current Certification as a Certified Tumor Registrar (CTR) from the National Cancer Registrars Association.
Working Conditions and Physical Effort
No or very limited exposure to physical risk.
Light physical effort. May involve lifting, handling, pushing, or moving items up to 10 lbs. Standing/walking may occur for short periods of time.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.