This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Summary
Processes Print-to-Mail requests, to include data manipulation, machine setup and operation, and presentation to the US Postal Service. Receives, sorts, and delivers US Postal Service and campus mail. Prepares and processes First Class, Priority, Standard (bulk), parcels, and accountable US mail. Operates and maintains computerized postage metering and weighing equipment. Works some evenings and/or weekends, as required.
Duties and Responsibilities
Receives and reviews Print-to-Mail requests, and determines nature and extent of service required; determines whether or not the request qualifies for automation rates.
Retrieves data from source; manipulates and processes data as necessary, creating all necessary forms, files and labels in address processing software.
Sets up and operates high speed address printers, inline and stand-alone tabbers, and the folder/inserter, ensuring production of high quality mailings.
Prepares accurate bulk and permit mailings and delivers to the US Postal Service; determines whether or not a mailing qualifies for nonprofit rates.
Completes job tickets with appropriate information.
Interfaces with the UNM Copy Center for Print-to-Mail jobs and flyers; coordinates mailings with outside vendors as necessary.
Assists customers in the interpretation of US Postal regulations, ensuring compliance with regulations covering preparation of Nonprofit Standard US Mail; responds to customer inquiries and resolves problems related to postal and mailing transactions.
Receives, prepares, processes, and delivers incoming external and internal mail to all campus locations within the City of Albuquerque, as appropriate, in accordance with US Postal Services Regulations and University policies and procedures.
Collects data on sorting and delivery volume for benchmarking analysis.
Ensures security of metering equipment in compliance with USPS regulations and department security requirements; ensures the security and confidentiality of all University, incoming, outgoing, and campus mail.
Transports large University checks to Main US Postal Service facility, for deposit to University postage account; internally transports and processes University checks.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to communicate effectively, both orally and in writing.
Ability to work under pressure and meet deadlines.
Ability to use independent judgment and to manage and impart confidential information.
Strong working knowledge of automated Print-to-Mail processes,systems, and procedures.
Knowledge and understanding of the various types of permit mail.
Ability to safely operate a range of motor transport vehicles to transport mail.
Ability to make administrative/procedural decisions and judgments.
Demonstrated skill in the use of desktop mailer software.
Ability to accurately sort and process mail, parcels, and accountable mail.
Ability to perform basic computer troubleshooting.
Working knowledge of the Microsoft Windows operating system.
Ability to operate and maintain electronic metering equipment.
Organizing and coordinating skills.
Knowledge of US Postal Service operations, regulations, practices, and standards.
Skill in the use of MS Word, Excel, and Access to create and edit documents and to enter and manipulate data.
Ability to set up and operate high speed address printers, inline and stand-alone tabbers, and folder/inserters.
Ability to understand and follow verbal and written instructions and procedures.
Strong customer service orientation.
Ability to maintain records and perform basic mathematical calculations.
Problem solving skills.
Working knowledge of email and voicemail systems.
Distinguishing Characteristics
Position requires: a) setup and operation of electronic high-speed address printers, and inline and stand-alone tabbers; b) data entry, manipulation, processing and retrieval using Windows Share, MS Excel, and MS Access; c) preparation of bulk and permit mailings; d) creation of forms, files, and labels using address processing software; e) direct interaction with other UNM departments and vendor representatives; f) technical problem solving and electronic equipment troubleshooting.
Conditions of Employment
Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
Possession of a valid New Mexico driver's license is a requirement for this job.
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Working Conditions and Physical Effort
Extensive physical activity. Requires strenuous physical work; stair climbing, heavy lifting, pushing, or pulling required of objects up to 100 pounds for extended periods of time.
Work involves frequent repetitive motion including but not limited to bending, twisting, and repetitive hand/wrist motion.
Work may, on occasion, involve exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
Work is normally performed in a warehouse/loading dock setting with deliveries to offices or laboratories.
The University of New Mexico provides all training required by OSHA to ensure employee safety.
