This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Summary
Plans and manages all financial reporting and business support services for a large, multifaceted services operation. Oversees the development and maintenance of information and reporting systems, participates in the overall administrative management of the operation, and deputizes for the organizational head, as required. Manages specifically designated service operations, as appropriate.
Duties and Responsibilities
Oversees and coordinates financial operations, transactions, and services, as specific to the operating unit; develops and implements financial reporting, and financial, reporting, and information management systems, as appropriate.
Participates in the development and implementation of unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.
Oversees the budgeting and fiscal management processes of the unit; develops or assists in the development and management of fiscal and operational strategies and initiatives.
Participates in the development, negotiation, implementation, and maintenance of contractual arrangements, and participates in the sourcing, soliciting, and/or acquisition of funding, as appropriate to the operating mode of the unit.
Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Participates in the development of annual operating budgets and provides fiscal direction to the unit.
Develops and implements systems and processes to establish and maintain records for the operating unit.
Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to develop and maintain recordkeeping systems and procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Knowledge and understanding of public sector fiscal management regulations, procedures, and standards.
Knowledge of business management principles and procedures as applied to a public sector institution.
Project management skills.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to develop, plan, and implement short- and long-range goals.
Ability to identify and secure alternative funding/revenue sources.
Knowledge of computerized information systems used in financial and/or accounting applications.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
Ability to foster a cooperative work environment.
Employee development and performance management skills.
Ability to negotiate and manage contractual arrangements.
Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
Ability to develop project budgets and projections.
Knowledge of faculty and/or staff hiring procedures.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.
