This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Summary
Manages and coordinates the business operations of a major unit, satellite location, or branch with responsibility for multiple fiscal sub-units and functions. Oversees such activities as budget preparation and control, human resources administration, accounts payable, accounts receivable, contract and grant accounting, business resources, cashiering, physical plant operations, and/or auxiliary enterprises.
Duties and Responsibilities
Manages the daily financial activities of the enterprise, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations.
Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Coordinates, designs, and implements internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university.
Develops and implements systems and processes to establish and maintain records for the operating unit.
Prepares, in conjunction with the budget office, budget requests, operating budgets, legislative budget requests, and formal budget revisions as required.
Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.
Evaluates and/or negotiates contracts for the purchase of services in coordination with the university purchasing department.
Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.
Maintains current information as to trends and developments in business; presents recommendations for marketing of programs.
As appropriate to the needs of the unit, may oversee plant operations and/or auxiliary enterprises such as shipping and receiving, order fulfillment, postal services, and printing services.
Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.
Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Knowledge of cash management principles and/or procedures.
Knowledge of contracting process and associated local, state, federal, and other regulations.
Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to develop and maintain recordkeeping systems and procedures.
Ability to communicate effectively, both orally and in writing.
Skill in budget preparation and fiscal management.
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to develop, plan, and implement short- and long-range goals.
Knowledge of marketing strategies, processes, and available resources.
Knowledge of university accounting procedures involving procurement, travel, and/or employment.
Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer.
Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
Knowledge of computerized information systems used in financial and/or accounting applications.
Knowledge of management principles and practices.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Ability to foster a cooperative work environment.
Employee development and performance management skills.
Knowledge of university and/or public auditing policies, standards, and procedures.
Ability to develop financial plans and manage resources.
Knowledge of accounts payable procedures and practices.
Knowledge of current business issues and trends.
Knowledge of faculty and/or staff hiring procedures.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.
