Summary

Reporting to the Chief of Staff, coordinates and advances the work of executive University leaders. Ensures operational efficiency and effectiveness within the Office of the President and/or Executive Vice President. Serves as a trusted adviser to the Chief of Staff and represents executive leadership in delegated projects and initiatives designed to achieve the University's priorities and objectives.

Duties and Responsibilities

1. Manages high-priority projects designed to achieve the University's mission and strategic vision; builds and maintains successful working relationships and coordinates with a wide range of offices, staff, and stakeholders, internal and external to the University.
2. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations; participates in institutional planning, policy development, and problem resolution as a member of senior staff.
3. Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.
4. Ensures matters requiring the attention of executive leaders are thoroughly developed, researched and evaluated; responds to routine inquiries and deputizes for the Chief of Staff, where appropriate and when necessary.
5. Researches, writes, edits and/or coordinates preparation of special reports, briefings and presentations; conceives, crafts, and edits messages, letters and other communications on behalf of executive leadership and the Chief of Staff.
6. Coordinates and/or oversees the scheduling of strategic events, meetings and other requests to balance and address key institutional objectives.
7. Supports and sustains a culture of service, professionalism and continuous improvement in the Office of the President and/or Executive Vice President.
8. Oversees the supervision of assigned personnel within assigned organizational units; may manage the review and oversight of office finances and executive expenses.
9. Assists administration in various cost analyses, projections, reports, and fundraising efforts.
10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• Bachelor's degree; at least 6 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Strategic planning skills.
• Strong interpersonal, organizational and critical thinking skills; adaptability to meet changing demands.
• Ability to identify, analyze and address a wide variety of issues and problems in a high-intensity environment.
• Knowledge of the goals, objectives, structure and operations of a major public university.
• Ability to gather data, compile information, and prepare reports.
• Ability to perform complex tasks and to prioritize multiple projects.
• Superior research, writing, and oral communication.
• Ability to create, compose, and edit correspondence and other written materials.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Exceptional interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.
• Demonstrated ability to maintain confidentiality.

Conditions of Employment

• Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 09/01/2022