This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Summary
Oversees and administers programs, strategies, and initiatives designed to develop, enhance, and support the various day-to-day activities of an integrated service department or equivalent component of an identified University organizational entity. Oversees all day-to-day internal and external finance and human resources activities. Manages or coordinates facility and resource management, information services, and general department administration. Participates with the Unit Principal and internal management in strategic and operational decision making as a member of the unit's leadership team. May supervise or provide functional leadership to one or more subordinate support staff engaged in routine administrative activities.
Duties and Responsibilities
Manages daily administrative operations of the organization; supervises and trains clerical and support staff and/or interns in performance of programmatic and administrative activities, as appropriate to the position.
Oversees and coordinates the fiscal activity of the department, to include participation in development and management of operating budgets, contracts and/or grants administration, inventory management, payroll administration, travel, purchasing, and/or distributions; reviews and reconciles monthly ledgers and reports for unit accounts, and assists with departmental fiscal planning.
May oversee and coordinate inventory management, records maintenance, payroll administration and travel; administers building security, safety procedures for the operating environment and coordinates space assignments for the unit.
Reviews, reconciles, and evaluates monthly ledgers, budgets, and financial reporting system reports for unit accounts.
Assists in and provides input to determining strategic objectives for the organization, including research, trend analysis, and compilation and preparation of statistical, regular, and ad hoc reports; assists with program/project development.
Participates in the formulation of department policies and operations; ensures the fiscal, operational and personnel practices are in compliance with university regulations; assists and provides input to determining strategic objectives for the department; interprets university and department policies and advises staff and students on their provisions.
Assists with departmental personnel planning; has signatory authority for various personnel transactions; oversees and/or processes employment and various HR related documents, and provides information on administrative procedures and requirements to faculty and/or staff.
Coordinates department programs, seminars, workshops, travel arrangements, special projects, and/or events; may coordinate program/project development and planning.
Supervise personnel which typically include recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
May serve on various policy-making committees.
May serve as Campus Security Authority as outlined by the Clery Act.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 1 year of additional experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to gather data, compile information, and prepare reports.
Ability to make administrative/procedural decisions and judgments.
Organizing and coordinating skills.
Knowledge of university accounting procedures involving procurement, travel, and/or employment.
Knowledge of computerized information systems used in financial and/or accounting applications.
Skill in budget preparation and fiscal management.
Skill in utilizing building security and lock systems and procedures.
Skill in the use of personal computers and related software applications.
Knowledge of human resources concepts, practices, policies, and procedures.
Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
Ability to communicate effectively, both orally and in writing.
Knowledge of project management principles, practices, techniques, and tools.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Knowledge of management principles and practices.
Program planning and implementation skills.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes.
Knowledge of laws, regulations, methods, and techniques in area of specialty.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Ability to process computer data and to format and generate reports.
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
Ability to develop and maintain recordkeeping systems and procedures.
Distinguishing Characteristics
Position requires: a) planning, organizing, and managing the integrated fiscal, administrative, and facilities operations of the organization, including development and implementation of operating policies, systems, and standards; b) direct participation in strategic policy and operational decision making as part of the management team; c) overseeing and coordinating the human resources management function for the organization; d) acting as principal point of liaison for the organization on strategic and day-to-day administrative matters.
Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.
