Summary

Under limited supervision, manages and oversees all aspects of the operations and administration of the Chemical and Research Laboratory Supplies (CRLS) department, which provides critical operational support to the scientific and engineering research efforts of the university and its various research facilities, through the acquisition and disbursement of a wide range of research and laboratory supplies and materials, to include the majority of the hazardous materials received on campus.

Duties and Responsibilities

1. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
2. Oversees, coordinates, and administers the acquisition of research supplies and materials for the university; negotiates special prices and delivery specifications with major vendors, and monitors and coordinates day-to-day vendor interactions.
3. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
4. Designs, develops, implements, and administers inventory management and supply systems, to include advanced inventory control, ordering, and billing software.
5. Develops, implements, and enforces policies and procedures for the safe handling and disposition of a wide range of dangerous chemical and biological materials; oversees the delivery of campus training on all aspects of dealing with hazardous chemicals, gasses, and pathogens.
6. Acts as a point of reference and consulting advice in the handling of accidents and incidents involving hazardous substances.
7. Interacts with researchers to identify and interpret logistical needs and devises solutions; resolves complex problems associated with the acquisition, handling, and provision of goods and service.
8. Manages and coordinates the activities of scientific glass fabrication and repair with an off-site vendor, on an operational, administrative, and fiscal basis; and implements changes and modifications as appropriate.
9. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
10. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
11. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
12. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to develop and deliver presentations.
• Skill in the use of personal computers and related software applications.
• Ability to communicate effectively, both orally and in writing.
• Skill in organizing resources and establishing priorities.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of procurement rules and regulations.
• Knowledge of the availability and operating characteristics of scientific and engineering supplies vendors.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to negotiate special prices and arrangements with major vendors.
• Knowledge of cost analysis techniques.
• Ability to foster a cooperative work environment.
• Employee development and performance management skills.
• Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
• Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
• Knowledge of integrated inventory management systems and relevant computer software.
• Knowledge and understanding of OSHA, EPA, DOT, and related rules, regulations, and procedures for handling hazardous materials
• Knowledge of all relevant documentation and reporting requirements of federal, state, and/or local government agencies.
• Knowledge and understanding of the various principles, procedures, and techniques for the handling of accidents involving hazardous materials.
• Knowledge of chemistry.
• Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.
• Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017