This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Summary
Serves as a senior administrative, fiscal, and operational coordinator for an academic unit. Independently plans and manages scheduling, budgets, data reporting, and accreditation-related activities; leads high-visibility events and projects; and provides guidance to lower-level staff. Operates with minimal direction to solve complex issues and ensure compliance with University, state, federal, and accrediting-body requirements.
Duties and Responsibilities
Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on advanced day-to-day programmatic, operational, academic, and fiscal matters; resolves highly complex issues or escalates as appropriate.
Monitors, reconciles, and provides fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing. Leads and/or participates in fiscal planning for the unit.
Develops, evaluates, implements, and coordinates strategic objectives, policies, procedures, and workflow standards to enhance efficiency, data integrity, and service quality, ensuring full alignment with accreditation requirements. Leads process improvements by evaluating current tools, implementing approved upgrades, and training end users.
Develops and maintains policies and procedures for credentialing, curriculum approvals, and catalog production
Manages college-level academic course scheduling and college-controlled classrooms; serves as a primary point of contact for related operational and administrative tasks. Troubleshoots complex scheduling conflicts, ensures regulatory compliance, and coordinates classroom facility maintenance.
Coordinates catalog/curriculum edits, monitors curriculum-form workflows, and maintains associated records; provides guidance and support to faculty and academic staff for the curricular change process and related university software.
Extracts, interprets, and analyzes quantitative and qualitative data for recurring and ad-hoc reports; presents findings to departmental leadership and stakeholders.
Coordinates and/or directs events, accreditation site visits, and special projects; assesses outcomes and recommends enhancements.
May supervise and/or lead staff and/or student employees, as assigned.
Represents the unit on university committees and working groups; cultivates partnerships to advance unit objectives.
Develops and maintains web pages, handbooks, and digital resources; ensures accuracy, accessibility, and compliance.
May serve as Campus Security Authority as outlined by the Clery Act.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Advanced verbal and written communication skills.
Skill in budget preparation and fiscal management.
Knowledge of accreditation and certification requirements and standards.
Skill in developing policy and procedure documentation.
Knowledge of planning and scheduling techniques.
Ability to plan, organize, and coordinate the operations and activities of a large facility.
Ability to gather and analyze statistical data and generate reports.
Knowledge of project management principles, practices, techniques, and tools.
Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.
Skill in designing and/or managing web pages and digital content.
Knowledge and understanding of academic programs operating principles and procedures.
Ability to interact with students, faculty and/or staff in a team environment.
Ability to make administrative/procedural decisions and judgments on sensitive, confidential issues.
Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.
