Summary

Under indirect supervision, oversees the operational planning, establishment, execution, and evaluation of a multifaceted program/project typically consisting of a set of closely related subprograms or associated activities funded through local- and/or state-level contracts/grants. Oversees fiscal, operational, administrative, and human resources management of the program(s). Seeks and develops outside funding sources and maintains responsibility of the appropriate use of programmatic funds within the parameters of the contract(s)/grant(s), up to approximately $1 million per fiscal year. Serves as principal point of representation and liaison with external constituencies on the local and state level on operational matters, and provides day-to-day technical/professional guidance and leadership as appropriate to the area of expertise. The program/project is usually focused to a single purpose; may be scientific, research, education, and/or services oriented, and is usually funded through contract/grant provisions. This is typically a term position tied to the contract/grant funding period, which requires approval by Human Resources prior to use.

Duties and Responsibilities

1. Manages and oversees the administrative and daily operations of a university program, ensuring compliance with university, state, and federal policies and regulations.
2. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
3. Designs and develops or assists with design and development of program(s) or project(s).
4. Manages contract, grant, and/or state funding; approves and monitors budget expenditures; prepares budget revisions; provides interim status reports on all accounts; oversees, coordinates, and/or assists with proposal writing to develop additional funding.
5. Provides technical and/or professional coordination and leadership in the execution of day-to-day program/project activities, as appropriate to program objectives and area of expertise.
6. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
7. Develops and implements systems and processes to establish and maintain records for the operating unit.
8. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports.
9. Assists in producing, developing, advertising, and marketing project(s) and/or product(s) in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures.
10. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures.
11. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance programs.
12. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project.
13. May serve as Campus Security Authority as outlined by the Clery Act.
14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 6 years of experience 2 of which are management level experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Ability to develop and maintain recordkeeping systems and procedures.
• Skill in the use of computers, preferably in a PC, Windows-based operating environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Ability to provide technical coordination and management of development and/or implementation projects in area of expertise.
• Program planning and implementation skills.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in organizing resources and establishing priorities.
• Knowledge of contracts and grants preparation and management.
• Knowledge of management principles and practices.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to foster a cooperative work environment.
• Employee development and performance management skills.
• Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
• Knowledge of faculty and/or staff hiring procedures.

Distinguishing Characteristics

Position requires; a) total fiscal, operational, and administrative management of a contract/grant funded scientific, research, educational, and/or service-related program(s); b) supervision of program staff; c) integrated program development, to include program design and planning and establishment and implementation of overall operating plans, budgets, policies, procedures, and standards in accordance with established program objectives; d) establishment and development of program funding; e) management of program funds and resources not to significantly exceed $1 million per fiscal year; f) collaboration and liaison with external constituencies on the state- and local-level regarding both programmatic and administrative issues.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 09/06/2019