Summary

Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined, contract or grant funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated, grant-funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting. This is typically a term position tied to the contract/grant funding period, which requires approval by Human Resources prior to use.

Duties and Responsibilities

1. Provides specialized administrative support in the development, implementation, and marketing of program/project function.
2. Serves as a central point of contact between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters; assists with seminars, meetings, special projects, and/or general problem resolution.
3. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives.
4. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program.
5. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
6. Maintains program/project records, researches information and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
7. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications.
8. May assist with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities.
9. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.
10. May supervise student employees, volunteers and/or interns; may lead lower-graded staff.
11. May serve as Campus Security Authority as outlined by the Clery Act.
12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Ability to make administrative/procedural decisions and judgments.
• Ability to coordinate and organize meetings and/or special events.
• Clerical, word processing, and/or office skills.
• Skill in the use of personal computers and related software applications.
• Skill in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to lead and train assigned staff.
• Records maintenance skills.
• Ability to interact with students, faculty and/or staff in a team environment.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Knowledge of communication principles, media, and marketing techniques.
• Ability to gather and analyze statistical data and generate reports.
• Advanced writing and editorial skills.

Distinguishing Characteristics

Position requires: a) independent coordination of all day-to-day aspects of a specified, contract/grant funded program activity; b) administrative program planning, implementation, and monitoring; c) implementation of effective operational/administrative policies and procedures specific to the achievement of the objectives of the program; d) writing, editing, and publication of marketing, promotional, and/or educational materials and integrated reports specific to the program; e) day-to-day team interaction with, liaison between, and coordination of a wide range of internal and external constituencies involved in program activities; f) assistance with planning, preparation, and management of program budgets and expenditures.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 05/02/2021