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Position Classification Description

Position Class Code / Title: T6010 / Supv,Data Collection/NMTR
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general supervision, plans, oversees and administers the day-to-day operations and fiscal management of an integrated data identification, acquisition, and abstraction activity supporting a range of State, Federal, and University cancer research programs. Coordinates statewide data collection efforts, supervising a large staff of specialized in-house and field data collection personnel. Provides data acquisition training and implements efficient, cost-effective data collection procedures.

Duties and Responsibilities

  1. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  2. Directs work assignments and allocation of data collection priorities necessary data identification and abstraction requirements in support of on-going research and project activities.
  3. Provides on-going evaluation, training, and development of skilled data collection staff to ensure quality of data, uniformity and appropriateness of methodology, and compliance with with Federal, State, and/or University data collection requirements.
  4. Reviews and monitors day-to-day data collection activities to ensure completeness and accuracy of information.
  5. Develops and implements processes and programs that contribute to the cost-effective and efficient collection of data for research purposes.
  6. Researches medical and other relevant facilities, clinics, physician offices and pathology laboratories and identifies opportunities for gaining access to cancer data or for conducting special projects and studies, reviews data for accuracy and completeness, and enters information into database. Serves as liaison between facilities across NM and AZ.
  7. Travels to field sites in New Mexico and Arizona as often as one week per month to establish new data collection resources and/or monitor current on-site collection activity.
  8. Develops recordkeeping procedures and manages appropriate data collection tracking programs in accordance with applicable Federal, State, and University regulations, policies, and standards.
  9. Participates in the establishment and implementation of short- and long-range goals, objectives, policies, and operating procedures.
  10. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies. Works with Program Manager to host yearly conference for local cancer registry organization.
  11. Implements and monitors confidentiality rules and requirements as designated by Federal, State, and University regulations and policies.
  12. Reviews pathology reports, cytology reports, bone marrow reports, autopsy reports, death certificates, disease indices and radiation, oncology and physician logs to identify possible cancer cases.
  13. Develops training material on special interest cases or based on funding agency guidelines and presents training to colleagues.
  14. Works on special studies/projects as assigned and/or works with researchers on special case reviews and to study cancer data, coding rules and requirements.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified. Certification/Licensure Certified Tumor Registrar (CTR)
  • Bachelor's degree in Biological Sciences ; at least 5 years of experience directly related to the duties and responsibilities specified. OR Associates degree in Biology; at least 5 years of experience directly related to the duties and responsibilities specified. OR Registered Health Information Administrator (RHIA?) OR Registered Health Information Technician (RHIT); at least 5 years of experience directly related to the duties and responsibilities specified Certification/Licensure Certified Tumor Registrar (CTR)

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Knowledge of planning and scheduling techniques.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide operational guidance and leadership to technical staff in area of specialty.
  • Skill in the use of personal computers and related software applications.
  • Ability to travel and work flexible hours.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to establish and maintain efficient and cost-effective operating procedures and practices.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of principles, procedures, and standards for the identification and collection of disease information from medical records.
  • Ability to foster a cooperative work environment.
  • Knowledge of State, Federal, and University contractual regulations dealing with collection and abstraction of cancer information.
  • Employee development and performance management skills.
  • Ability to analyze processes and make recommendations for improvements.
  • Knowledge of Federal, State, and University guidelines with respect to confidentiality of medical information.

Working Conditions and Physical Effort

  • Moderate physical effort. Requires moderate lifting, handling, pushing, or moving objects up to 35 lbs. Standing/walking may occur more than 50% of time.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017