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Position Classification Description

Position Class Code / Title: T0010 / Tumor Registrar
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under indirect supervision, identifies, registers, and maintains records of patients treated for cancer to provide data for physicians and research studies, utilizing a tumor registry data system. Supervises and quality controls the data collection activities of abstractors. Analyzes data and disseminates information within established guidelines.

Duties and Responsibilities

  1. Identifies and compiles patient data from a range of relevant sources, including medical facilities and patients, and arranges for data collection as appropriate.
  2. Abstracts data, including patient demographics, diagnostic procedures, history and extent of disease, treatment, follow-up, physician, and related information from medical records; codes data into database according to strict protocol requirements.
  3. Reviews data for completeness and accuracy and follows up with data sources as necessary.
  4. Researches medical and other relevant facilities, clinics, physician offices and pathology laboratories and identifies opportunities for gaining access to cancer data or for conducting special projects and studies, reviews data for accuracy and completeness, and enters information into database. Serves as liaison between facilities across NM and AZ.
  5. Reviews incoming data documentation and performs re-abstracting and case finding for special projects as assigned.
  6. Coordinates the activities of abstractors engaged in the collection of data; quality controls data collected; trains newly hired abstractors as required.
  7. Performs data analysis and prepares reports within protocol parameters of the study and other guidelines.
  8. Educates data collection staff on study requirements and data collection methodology. Develops training material and presents training to colleagues on special interest cases.
  9. Provides input into study planning and coordinates data collection activities with investigator requirements.
  10. May review pathology reports, cytology reports, bone marrow reports, autopsy reports, death certificates, disease indices and radiation, oncology and physician logs to identify possible cancer cases.
  11. May work on special studies/projects as assigned or work with researchers on special case reviews.
  12. May travel to facilities in New Mexico and Arizona as often as one week per month.
  13. May prepare cases, create lists, flyers and distribute needed documentation to various departments for various Tumor Board Conferences; work closely with Pathology, Radiology, other physicians and various departments to ensure needed patient studies are available in a timely manner for Conferences; and attend and monitor Conferences.
  14. May perform duties needed to meet accreditation/certification standards.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Certified Tumor Registrar (National Cancer Registrar's Association)
  • Registered Health Information Technology (RHIT)

Knowledge, Skills and Abilities Required

  • Ability to develop and follow research methodology and protocol.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to understand, analyze and interpret medical/forensic information and terminology.
  • Knowledge of medical data collection codes.
  • Ability to lead and train staff and/or students.
  • Ability to verify data input and correct errors.
  • Basic data entry and/or word processing skills.
  • Knowledge of patient care charts and patient histories.
  • Strong word processing and computer data entry skills.
  • Ability to travel extensively by car to various outreach locations.
  • Knowledge of data collection techniques.

Conditions of Employment

  • Some out of state travel required.

Working Conditions and Physical Effort

  • No or very limited exposure to physical risk.
  • Light physical effort. May involve lifting, handling, pushing, or moving items up to 10 lbs. Standing/walking may occur for short periods of time.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017