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Position Classification Description

Position Class Code / Title: Q6006 / Supv,Fleet Services
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Oversees, coordinates, and quality controls the day-to-day servicing, business operation, and administration of the University's motor vehicle and rental fleets, ensuring cost-efficient operations, excellent customer service, and compliance with all federal, state, and University laws, regulations, and policies. Oversees and coordinates the work of technical and administrative support staff.

Duties and Responsibilities

  1. Coordinates work assignments with customers, technicians and outside repair facilities to ensure that repairs are completed in a timely fashion and deadlines are met; schedules and organizes workflow and shop priorities.
  2. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  3. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  4. Writes up daily work orders and tracks technician flagsheets; calculates available, actual and billable times per tech per flagsheet; monitors shop productivity to ensure positive cash flow in both automotive and rental fleet operations.
  5. Maintains various databases for information regarding vehicle information, billing, flagsheets, work orders, estimates and repairs; prepares monthly reports, as well as ad hoc reports requested by departments.
  6. Coordinates with various University department regarding bodywork and estimates on vehicle accidents, repair orders, transfer of vehicles between departments, and transfer of vehicles to surplus.
  7. Obtains, quantifies, and reports condition of fleet usage and needs according to accepted practices, standards, and methods.
  8. Assists in the annual budget planning process and regularly monitors expenditures.
  9. Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
  10. Assists technicians with advanced automotive computer diagnostics, as well as diesel, gasoline and compressed natural diagnosis and repair.
  11. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Certification/Licensure Certification as an Automotive Mechanic or equivalent.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to plan, organize and coordinate the operations of an automotive repair and maintenance shop.
  • Skill in the use of personal computers and related software applications.
  • Skill in budget preparation and fiscal management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to process computer data and to format and generate reports.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Knowledge of automotive repair and maintenance.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Skill in the use of computer spreadsheet and database software.
  • Financial and business management skills.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of vehicle fleet rental principles, systems, and procedures.
  • Knowledge of automotive repair, maintenance, dispatch, write up, record keeping and followup.
  • Knowledge of federal, state, and local codes and ordinances pertinent to automotive and maintenance area.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Must maintain certification status.

Working Conditions and Physical Effort

  • Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking. Effort applies to no more than two (2) hours per day.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017