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Position Classification Description

Position Class Code / Title: O6001 / Supv,Shipping/Receiving
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general direction, supervises shipping and receiving functions and employees to ensure cost effective, efficient, and safe transportation and receipt of goods. Ensures that materials shipped and received are verified against pertinent documentation such as bills of lading, purchase orders, and invoices.

Duties and Responsibilities

  1. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  2. Coordinates the handling of materials received or shipped by the institution, including maintaining proper logs and inventories, determining cost effective shipping methods, and verifying that complete orders have been shipped and received without damage.
  3. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.
  4. Supervises all international shipping orders; selects carriers and prepares required customs documentation.
  5. Operates equipment such as forklifts and pallet jacks; ensures that equipment is in working order; and oversees warehouse maintenance.
  6. Maintains records of shipping/receiving activities, assists in the development of recordkeeping procedures, and prepares associated reports for management.
  7. Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards.
  8. Recommends and assists in implementing operating procedures.
  9. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to maintain quality, safety, and/or infection control standards.
  • Records maintenance skills.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of related accreditation and certification requirements.
  • Ability to analyze and solve problems.
  • Knowledge of light equipment operation and/or maintenance.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Knowledge of shop maintenance and clean-up procedures.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Organizing and coordinating skills.
  • Knowledge of national and international shipping regulations.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.

Distinguishing Characteristics

    Position requires: a) Supervising personnel including recommendations for hiring, performance evalution, work allocation and problem resolution; b) Responding to inquiries and problems related to transactions handled by the department; c) Coordinating the handling of all materials received or shipped by the University, ensuring cost effective, efficient and safe transportation of goods; d) Maintaining records of shipping/receiving activities and preparing reports for management; and e) Overseeing warehouse maintenance and equipment.

Conditions of Employment

  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Working Conditions and Physical Effort

  • Moderate physical activity. Requires occasional handling of items up to 100 pounds.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017