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Position Classification Description

Position Class Code / Title: O1003 / Shipping/Receiving Clerk
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 03

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Performs a variety of routine shipping and receiving tasks. Compares identifying information on incoming or outgoing shipments with purchase orders, invoices, or other documents.

Duties and Responsibilities

  1. Prepares shipments for postal or commercial conveyance; determines most economical and efficient shipping method; selects appropriate shipping container; packs items to ensure safe delivery.
  2. Prepares bills of lading; checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct.
  3. Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers.
  4. Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory which is shipped or received.
  5. Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.
  6. Delivers items to requisitioning departments and obtains authorized signatures for accepted items.
  7. May trace lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents.
  8. May maintain department database, prepare routine reports, and file shipping/receiving records.
  9. May operate dolly, pallet jack, and/or forklift in loading and unloading supplies and equipment; may operate shrinkwrap machine; may operate company vehicle to deliver shipments; may assist in routine maintenance of equipment and shipping area; may lock warehouse and set alarms.
  10. Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards.
  11. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High School Diploma or GED; no previous experience required.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to maintain quality, safety, and/or infection control standards.
  • Ability to read and write.
  • Records maintenance skills.
  • Ability to understand and follow safety procedures.
  • Knowledge of related accreditation and certification requirements.
  • Knowledge of light equipment operation and/or maintenance.
  • Ability to receive, track, and distribute materials, supplies, and equipment.
  • Ability to prepare routine administrative paperwork.
  • Ability to read, sort, check, count, and verify numbers.
  • Ability to lift and manipulate heavy objects.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to perform simple arithmetic.
  • Ability to detect problems and report information to appropriate personnel.
  • Ability to receive, stock, and/or deliver goods.
  • Knowledge of postal or commercial shipping methods and procedures

Distinguishing Characteristics

    Position requires: a) Preparing packages and bills of lading for outgoing shipments; b) receiving and unloading incoming materials, ensuring accuracy of shipment; c) inspecting shipments and notifies supervisor of damages; d) delivers items to requisitioning departments; and e) operating loading/unloading equipment and company vehicles for deliveries.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Working Conditions and Physical Effort

  • Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017