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Position Classification Description

Position Class Code / Title: O0005 / Supply/Stock Clerk
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 05

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Receives, stores, and distributes stocks of office, medical, food, or other supplies according to unit needs; maintains inventory by checking shelves and reordering standard items as required. Ensures proper handling of perishable food products.

Duties and Responsibilities

  1. Maintains supply inventory; verifies inventory levels by checking shelves, notifies supervisor as to replacement needs or places orders as appropriate.
  2. Orders, receives, and stores supplies in warehouse or supply room.
  3. Reviews incoming order forms for proper coding, quantities requested, and authorized approvals; inspects and verifies supplies received against invoice and packing slip; initiates requests for vendor corrections.
  4. Locates stock and delivers requested items to authorized departments.
  5. Contacts approved vendors to reorder routine supplies; processes paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests.
  6. May maintain Material Safety Data Sheets (MSDS) associated with purchases of chemical products.
  7. Ensures customer satisfaction and positive rapport with vendors.
  8. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  9. Performs clerical duties related to maintaining stock inventories and stockroom; may operate a computer terminal and/or personal computer.
  10. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to receive, stock, and/or deliver goods.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of customer service standards and procedures.
  • Ability to receive, track, and distribute materials, supplies, and equipment.
  • Ability to prepare routine administrative paperwork.
  • Ability to read, understand, follow, and enforce safety procedures.

Distinguishing Characteristics

    Position requires: a) Ordering, receiving, storing and maintaining stock and supplies according to unit need; b) Locating stock and delivering requested items to departments; c) Reviewing order forms for accuracy, and verifying supplies received against invoice and packing slips; d) contacting approved vendors to reorder routine supplies, and processes paperwork related to reorder requests; and e) Performs routine clerical duties in support of unit.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Working Conditions and Physical Effort

  • Extensive physical activity. Requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 50 pounds.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017