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Position Classification Description

Position Class Code / Title: O0001 / Inventory Control Clerk
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 06

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Maintains records of materials in inventory and on order. Monitors reorder points and initiates action to replenish stock. Reconciles discrepancies in inventories and notifies supervisor of irregularities.

Duties and Responsibilities

  1. Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
  2. Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
  3. Receives, unpacks, and delivers goods; re-stocks items as necessary; labels shelves.
  4. Processes and/or approves invoices for payment.
  5. Processes and documents returns as required following established procedures.
  6. Performs routine clerical duties, including data entry, answering telephones, and assisting customers.
  7. May serve as cashier and handle cash and cash-related payments.
  8. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  9. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to reconcile stock counts to report data.
  • Database management skills.
  • Ability to analyze and solve problems.
  • Ability to prepare routine administrative paperwork.
  • Ability to receive, stock, and/or deliver goods.
  • Clerical, word processing, and/or office skills.
  • Knowledge of university invoicing procedures.

Distinguishing Characteristics

    Position requires: a) Monitoring and maintaining current inventory levels, including reconciling stock counts to computer reports; b) Initiates action to replenish stock by processing purchase orders and other related paperwork; c) Receiving, unpacking, and delivering items to shelves or requesting departments; d) Inspects shipments for accuracy and completeness, and resolves inconsistencies; and e) Performs routine clerical duties in support of unit.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • Considerable physical activity. May require handling of objects that can weigh up to 50 lbs.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017