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Position Classification Description

Position Class Code / Title: N5011 / Coord,Outreach
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general supervision, provides day-to-day coordination and support of various public relations, membership, underwriting, and/or related outreach and/or promotional activities of a discreet operating entity of the University. Provides a range of general marketing and related administrative assistance to the unit, and may supervise and train volunteers, as appropriate.

Duties and Responsibilities

  1. Interacts with and serves as administrative liaison between the unit and external associations, agents, and/or members of the general public.
  2. Serves as a community contact and coordinator for cultural, educational, and/or outreach activities, and other related events as appropriate to the unit.
  3. Coordinates administrative aspects of fund-raising, as appropriate, to include development and preparation of various correspondence and/or participation in the preparation of grant applications and other development materials.
  4. Coordinates the work of and administers knowledge and skills training for volunteers engaged in assisting with unit activities; schedules training sessions and delivers or participates in the delivery of training, as appropriate.
  5. Develops and maintains databases and files related to funding campaigns, mailing lists, memberships, and/or other related information requirements, as appropriate.
  6. Assists in the preparation of periodic activity reports and associated documentation, and may perform fiscal and administrative support duties, as appropriate.
  7. Writes, coordinates publication, and distributes brochures and other publicity for educational and/or promotional activities and initiatives; may participate in the preparation and dissemination of newsletters and press releases, as appropriate.
  8. As appropriate to the position, may process contributions and/or accounts receivable; may receive, record, deposit, and track revenues; may reconcile accounts.
  9. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  10. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
  11. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to gather data, compile information, and prepare reports.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to create, compose, and edit written materials.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop and deliver presentations.
  • Knowledge of general accounting principles.
  • Ability to supervise and train assigned staff.
  • Ability to communicate effectively, both orally and in writing.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Proposal and grant writing skills.
  • Ability to supervise, train and motivate staff and student employees, to include organizing, prioritizing, and scheduling work.
  • Ability to plan, organize and coordinate media activities and special events.
  • Ability to design and write promotional material.
  • Ability to organize training programs.
  • Ability to accurately enter and manage sensitive computer data and manual records.
  • Ability to prioritize and meet deadlines.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017