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Position Classification Description

Position Class Code / Title: G7049 / Assoc Dir,Student Services
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under limited supervision, directs and oversees the integrated student services activities of an autonomous, multidimensional academic entity of the University. Develops and implements strategic and operating plans, and advises, coordinates, and integrates policies and procedures. Serves as chief student affairs officer of the entity.

Duties and Responsibilities

  1. Interprets and enforces academic policies and procedures as they pertain to the branch or division; monitors and administers processes associated with individual student academic standing, as appropriate, to include probations, suspensions, and/or promotions.
  2. Directs and oversees student enrollment activities, to include admissions, registration, financial aid and scholarships, student records, and data collection.
  3. Directs and oversees academic advisement, career counseling, and student discipline programs; provides guidance and support as appropriate for various student life activities.
  4. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  5. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  6. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  7. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
  8. Oversees and directs the planning and development of student information documents and promotional materials, to include college catalogs and student handbooks.
  9. Researches and prepares integrated reports on department fiscal and operational activities and on student costs.
  10. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  11. Serves as Campus Security Authority as outlined by the Clery Act.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in budget preparation and fiscal management.
  • Ability to gather and analyze statistical data and generate reports.
  • Skill in the use of personal computers and related software applications.
  • Knowledge and understanding of the integrated functions of college-level registrar, admissions, financial aid, and student affairs.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge and understanding of a range of student life issues and concerns.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of financial/business analysis techniques.
  • Knowledge of the procedures and processes associated with the development and dissemination of curriculum catalogs and student handbooks.
  • Knowledge and understanding of student career and academic advisement principles, methods, and procedures at the college level.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017