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Position Classification Description

Position Class Code / Title: G7044 / Registrar / Law School
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides overall leadership and management of all aspects of student registration, records, and scheduling for the Law School, ensuring the integrity and confidentiality of student and institutional records. Oversees and coordinates instructional space assignments, curriculum management, and administration of examinations to all students. Provides strategic planning and direction for the maintenance and enhancement of the academic information structure for the Law School.

Duties and Responsibilities

  1. Plans, coordinates, and provides leadership in all aspects of the master curriculum offerings of the Law School; develops and maintains the academic schedule, updating course offerings in accordance with University policies and procedures.
  2. Establishes and administers processes and procedures for student records management, archiving, and destruction, in accordance with established regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records.
  3. Oversees compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, grades, and bar pass rates for the Law School.
  4. Provides and/or oversees provision of advice to students regarding graduation requirements, to include residency requirements, bar course-load selection, certificate requirements, and time management requirements for graduation.
  5. Oversees all aspects of the examination process for the Law School; creates examination schedules, directs and supervises exam preparation and distribution to faculty, special exam arrangements, and proctoring.
  6. Oversees examination retention and destruction, in accordance with established policies, regulations, and guidelines.
  7. Monitors student academic standing, probation, and suspension; certifies completion of graduation requirements and eligibility for bar examinations.
  8. Manages the processing and recording of all student grades, submission of grades to main campus, processing of grade changes, and tabulation of academic and graduation honors listings.
  9. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  10. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge and comprehensive understanding of student records management principles, regulations, policies, and procedures.
  • Ability to provide excellent customer service.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of computerized student information systems.
  • Skill in budget preparation and fiscal management.
  • Knowledge and understanding of curriculum management processes, methods, policies, and procedures.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of law school academic and graduation requirements and eligibility requirements for bar examinations.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017