This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Directs and oversees the integrated student enrollment management and related student administrative services functions of a major, self-contained Academic component of the University. Develops and implements strategic and operating plans, and interprets, adapts, and integrates relevant University policies and procedures, as appropriate, to meet the needs of the component. Manages all staff engaged in student enrollment services activities for the component, serves as a member of the component's senior administrative team, and deputizes for the organization's principle executive officer as and when appropriate.
Duties and Responsibilities
Plans, implements, directs, and coordinates the various programs, services, and initiatives of the organization, ensuring that all individual activities are integrated and consistent with the overall mission, strategic goals, objectives, and policies of the organization.
Develops and administers annual operating budgets and provides fiscal direction to the department.
Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
Directs and oversees all day-to-day functional operations of the department, to include registration of students, compilation, evaluation, and retention of student records, and academic or financial advisement, ensuring compliance with all relevant laws, regulations, and University policies.
Interprets and enforces University academic policies as they pertain to the department; monitors and administers individual actions associated with student academic standing, as appropriate, to include probations, suspensions, and/or promotions.
Directs and oversees student discipline programs for the Branch; provides guidance and support to various student life activities as appropriate to the operating obectives of the department.
Manages the processing and recording of student grades and transcripts and coordinates the grade petition process; responds to inquiries, and coordinates the resolution of issues relating to the management of student records.
Directs and coordinates class scheduling for the Branch; oversees course data entry, editing and revising course changes, and communication with students regarding scheduling and changes.
Develops and oversees the implementation and maintenance of operating policies, objectives, and plans; develops procedures, protocols, and systems to assist in the accomplishment of established organizational goals and objectives.
Directs and oversees the planning, development, and production of student information documents and promotional materials related to the enrollment process.
Researches and prepares integrated reports on student costs and on departmental fiscal and operational activities.
Participates in the overall operational decision making and administration of the Branch; serves in the capacity of principal executive for the campus on a rotational basis with other senior branch executives, as assigned, in the absence of the Executive Director.
May serve as Campus Security Authority as outlined by the Clery Act.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to develop and maintain recordkeeping systems and procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Skill in the use of personal computers and related software applications.
Knowledge and understanding of the integrated functions of college-level registrar, admissions, financial aid, and student affairs.
Program planning, development, implementation, and leadership skills.
Knowledge of academic standards governing student probation, suspension, and/or expulsion.
Skill in organizing resources and establishing priorities.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to create, compose, and edit written materials.
Knowledge and understanding of a range of student life issues and concerns.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Knowledge of management principles and practices.
Knowledge of relevant laws, regulations, policies, and guidelines associated with the creation and handling of student records.
Ability to foster a cooperative work environment.
Employee development and performance management skills.
Knowledge of the procedures and processes associated with the development and dissemination of curriculum catalogs and student handbooks.
Research, analytical, and critical thinking skills.
Organizational planning, structuring, and staffing skills.
Knowledge of budget preparation and fiscal management.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.