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Position Classification Description

Position Class Code / Title: G6105 / Medical Education Prog Mgr
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under indirect supervision, oversees the operational planning, establishment, execution, and evaluation of a large and/or unusually complex medical education program consisting of a set of closely related subprograms and specialties. Oversees fiscal, operational, administrative, and human resources management of the program; serves as principal point of representation and liaison with external constituencies on operational matters, and provides day-to-day technical/professional guidance and leadership as appropriate to the area of expertise.

Duties and Responsibilities

  1. Manages and oversees the administrative and daily operations of a medical education program, ensuring compliance with university, state, and federal policies and regulations.
  2. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  3. Oversees all facets of the acceptance of candidates into medical residency programs to include recruitment, selection and onboarding of residents
  4. Oversees the complex process of clinical rotation scheduling for residents and, as appropriate, fellows, both within and external to HSC components; ensures that all rotation schedules are fully supported by appropriate sites and preceptors.
  5. Oversees the participation of preceptors and sites, both internal and external, as required to support specific rotational needs; develops and maintains working dialog with potential participants, as appropriate.
  6. Designs and develops or assists with design and development of new programs or projects.
  7. Manages funding allocations; approves and monitors budget expenditures; prepares budget revisions; provides status reports on all accounts; oversees, coordinates, and writes proposals develop additional funding and/or residency programs.
  8. Provides coordination and leadership in the execution of day-to-day medical education program activities, as well as support to residents, fellows, medical students and faculty as appropriate to each customer?s needs. Develops annual operating budgets and provides fiscal direction to the unit.
  9. Oversees the development and implementation of systems and processes to establish and maintain records for the medical education program.
  10. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports and evaluations in accordance with accreditation standards, tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program recertification.
  11. Oversees the production, development, advertising, and marketing activities of the program; may develop teaching materials, handouts, news releases, pamphlets, and brochures related to regular and special educational conferences for faculty and/or program participants and coordinates the evaluation of such events.
  12. Implements short- and long-range goals, objectives, policies, and operating procedures.
  13. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance medical education programs.
  14. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project.
  15. May serve as Campus Security Authority as outlined by the Clery Act.
  16. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 6 years of experience 2 of which are supervisory level experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge and understanding of medical residency operating principles and procedures.
  • Knowledge of accreditation and certification requirements and standards.
  • Knowledge of basic personnel administration principles, processes, and standards.
  • Knowledge of community resources available to medical residency programs.
  • Knowledge of contracts and grants preparation and management.
  • Knowledge of medical residency success standards.
  • Knowledge of planning and scheduling techniques.
  • Organizing and coordinating skills.
  • Records maintenance skills.
  • Skill in organizing resources and establishing priorities.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Ability to analyze and solve problems.
  • Ability to communicate effectively both orally and in writing.
  • Ability to coordinate and organize educational programs, meetings and/or special events.
  • Ability to compose and edit written materials.
  • Ability to establish and maintain complex, interrelated training schedules.
  • Ability to make administrative and procedural decisions and judgements on sensitive, confidential issues.

Distinguishing Characteristics

    Position requires: a) total fiscal, operational, and administrative management of a medical education program; b) provision of operational/technical leadership in day-to-day activities and supervision of program staff c) integrated program development, to include program design and planning and establishment and implementation of overall operating plans, budgets, policies, procedures, and standards in accordance with established program objectives; d) establishment and development of program funding e) management of program funds and resources; f) collaboration and liaison with external constituencies on both programmatic and administrative issues; g) program marketing, outreach, and representation to external constituencies.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work may be performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017