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Position Classification Description

Position Class Code / Title: G6016 / Supv,Stdnt Admsns Ops/Law Sch
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Oversees, coordinates, and administers all day-to-day student admissions operations and financial aid activities for the UNM Law School. Reviews and screens applications, prepares admissions and financial aid records and reports, and serves as primary point of contact for prospective students on admissions and financial aid procedural issues. Supervises a team of administrative support staff and student employees.

Duties and Responsibilities

  1. Reviews and oversees the processing of student applications and/or documents; researches and reviews credentials of applicants in relation to admission requirements, and monitors progress of applicants.
  2. Provides or oversees the provision of day-to-day operational and administrative support to the School's Admissions Committee; attends committee meetings, provides information, and records decisions and actions taken.
  3. Oversees the compilation and maintenance of student admissions statistics and data; analyzes data and prepares summary reports on the results of Admissions activities for various internal and external constituencies.
  4. Performs and/or oversees the day-to-day student financial aid transactions for the unit, to include processing of financial aid documentation, reviewing and screening financial aid applications, and generating correspondence with applicants.
  5. Provides information to prospective students and/or the general public regarding application procedures, financial aid guidelines, and application status.
  6. Provides or coordinates direct resolution of individual student issues regarding admissions and financial aid, as appropriate.
  7. Supervises student personnel and administrative support staff, to include recommendations for hiring, performance appraisals, and disciplinary action.
  8. Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
  9. Develops confidentiality recordkeeping procedures and manages appropriate department records in accordance with applicable regulations, policies, and standards.
  10. Serves as Campus Security Authority as outlined by the Clery Act.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Records maintenance skills.
  • Ability to gather and analyze statistical data and generate reports.
  • Knowledge of financial aid policies, procedures, and eligibility requirements as applicable to law students.
  • Ability to make effective administrative/procedural decisions and recommendations.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to work effectively with diverse populations.
  • Knowledge of academic admissions processes, procedures, and standards at the graduate school level.
  • Knowledge of various sources and procedures for obtaining student financial aid.
  • Ability to use independent judgment and to manage confidential information.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017