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Position Classification Description

Position Class Code / Title: G5034 / Coord,Education Support
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general supervision, coordinates and assists with public, professional, and/or community educational programs, including day-to-day operations. Presents curricula, assembles presentations, prepares materials, and supports and/or facilitates classes, workshops, seminars, and other training services. May assist with grant proposals, promotional materials, and/or program implementation, administration, and reporting.

Duties and Responsibilities

  1. Assists with the design and implementation of all curricula and course materials for public, professional, and/or community educational programs.
  2. Writes, edits, and coordinates development of schedules, course catalogs, promotional materials, educational materials, training manuals, newsletters, brochures.
  3. Schedules, organizes, and facilitates the delivery of curriculum and other educational programming; presents or assists in the presentation of established curriculum, as appropriate to the individual position.
  4. Develops and maintains records and databases on student and program actvities, materials, equipment, and supplies.
  5. Creates, types, and edits program correspondence, purchasing documents, reports, program handbooks, and other program related documents.
  6. Coordinates activities of support staff, consultants, and/or volunteers engaged in implementation and administration of program objectives.
  7. Coordinates student registration for special educational programs.
  8. Performs or oversees clerical and administrative support tasks, including answering telephones, assisting and resolving problems and inquiries of staff, faculty, students, and visitors, reviewing and organizing incoming and outgoing correspondence, orders and purchases projects supplies and materials for the curriculum.
  9. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information.
  10. Coordinates space and facilities usage as appropriate to overall curriculum requirements.
  11. May monitor, reconcile, and assist with fiscal administration for the program, including but not limited to budgets, funding, grant proposal writing, contracts, payroll, travel, and/or purchasing as appropriate; may participate in other fundraising activities.
  12. May provide administrative assistance with faculty and/or staff searches, as appropriate, to include logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation.
  13. May travel to other relevant community venues, as required, in support of curricular activities.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High School diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to gather and analyze statistical data and generate reports.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of communication principles, media, and marketing techniques.
  • Skill in organizing resources and establishing priorities.
  • Ability to coordinate and organize educational programs, meetings and/or special events.
  • Clerical, word processing, and/or office skills.
  • Knowledge of curriculum development and preparation procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017