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Position Classification Description

Position Class Code / Title: G5004 / Coord,Student Admissions
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Coordinates admission of students to an educational program of the university. Reviews documentation of undergraduate, graduate, and/or transfer students to ensure completeness of applications. Monitors progress of applicants. Coordinates processing, mailings, and other related documentation.

Duties and Responsibilities

  1. Coordinates admissions efforts between students, departments, admissions, and graduate studies.
  2. As appropriate to the position, reviews and processes student applications and/or documents; reviews and/or compiles and updates student credentials needed for admissions status; monitors progress of applicants.
  3. Provides administrative and secretarial support for the department/division such as answering telephones, directing visitors and students, resolving student and customer inquiries, and advising and registering students.
  4. Provides information to prospective students and/or the general public regarding application procedures, financial aid guidelines, and application status.
  5. Researches information as necessary to respond to inquiries or address specific applicant/student concerns.
  6. May serve as undergraduate and/or graduate advisor to students in department/division.
  7. May maintain computerized student database for statistical and/or report writing purposes; may perform data entry.
  8. May handle cash and cash-related payments; verifies accuracy of routine cash receipts.
  9. May coordinate and proof revisions of the undergraduate university catalog and graduate bulletin along with departmental class schedules; may coordinate bulk mailings.
  10. May supervise lower graded staff and/or student employees; may participate in training and evaluative sessions.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to resolve customer complaints and concerns.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to complete routine paperwork.
  • Records maintenance skills.
  • Ability to document work in progress.
  • Ability to maintain confidentiality of records and information.
  • Knowledge of admissions standards.
  • Ability to investigate and analyze information and draw conclusions.
  • Organizing and coordinating skills.
  • Knowledge of financial aid policies, procedures, and eligibility requirements.
  • Clerical, word processing, and/or office skills.
  • Ability to work effectively with diverse populations.
  • Receptionist skills.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017