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Position Classification Description

Position Class Code / Title: G5003 / Coord,Student Activities
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Plans, develops, implements, and manages an active co-curriculum for students. Coordinates a wide variety of student activities including scheduling and facilitation of events, development and production of publications, and direct interaction with student groups. Administers and interprets policies with respect to student organizations. Participates in the planning and development of student leadership programs. May serve as an advisor to student organizations.

Duties and Responsibilities

  1. Develops, coordinates, implements, and evaluates special programs, projects, and events activities designed to promote student development; prepares advertising and promotional materials, and oversees safety, crowd control, and related issues.
  2. Develops, plans, implements, and evaluates all aspects of a comprehensive student leadership program for various student groups; researches, designs, prepares, and presents lectures and training to student groups on a wide range of management and leadership topics.
  3. Plans and facilitates special events for students, such as concerts, lectures, fairs, seminars, and workshops; coordinates event infrastructure, to include hospitality, transportation, scheduling, and staffing, as appropriate.
  4. Consults and conducts preliminary contract and fee negotiations with artists, managers, and/or agents; reviews/screens artist materials and performances, as appropriate; reviews contracts for liability, litigation venue, and payment issues, and prepares for authorization.
  5. Develops and monitors event budgets, and performs cost analyses and reviews.
  6. Develops and presents educational programs and consultations for student groups, organizations, departments, and external groups, as appropriate, on aspects of university policy and procedure.
  7. Produces periodic financial reports and activity reports on accomplishments, goals, and objectives.
  8. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  9. Serves as Campus Security Authority as outlined by the Clery Act.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 6 months of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in budget preparation and fiscal management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of fraternity/sorority systems, culture and conventions.
  • Ability to utilize advertising and/or sales promotion techniques.
  • Ability to deliver lectures and training on a wide variety of management skills issues.
  • Ability to plan, organize, and facilitate a range of special events.
  • Knowledge of student development and activity programs and activities at the college level.
  • Knowledge of public events safety and crowd control principles, procedures, regulations, and standards.
  • Knowledge of general accounting principles.
  • Ability to develop and present educational programs and/or workshops.
  • Ability to negotiate and manage contractual arrangements.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017