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Position Classification Description

Position Class Code / Title: G4012 / Taos-Sr Instrctnl Svcs Assoc
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Coordinates, oversees, and/or performs a wide variety of administrative, operational, and program support activities for the UNM Taos Department of Instruction. Acts as primary point of contact on all matters pertaining to the Department, and assists the Dean in the management of often complex and confidential communications and issues. Participates in and coordinates the development and implementation of course curriculum and associated educational initiatives. Coordinates office management and staff support for the Department.

Duties and Responsibilities

  1. Facilitates and assists faculty in the implementation and execution of all facets of curricula and related educational programming, both credit and non-credit, for the branch; regularly monitors the progress of curriculum delivery.
  2. Assists and collaborates with faculty in the development and implementation of new curricula and programs in all educational areas; serves as liaison between faculty and/or technical support staff in all aspects of the production and delivery of curricula and related materials.
  3. Coordinates the preparation and administration of faculty, course, and educational program approval documentation; conducts related curriculum research as appropriate.
  4. Participates in the planning and delivery of curriculum training, attending and/or participating in related training programs and workshops, as appropriate; travels to other relevant community venues, as required, in support of curricular activities.
  5. Provides assistance with the preparation of class schedules; coordinates the purchasing and maintenance of project supplies and materials for educational programming and curriculum.
  6. Serves as primary point of administrative contact and liaison with other offices, individuals, institutions and agencies on a range of specified issues; independently organizes, facilitates, and administers meetings and special events, and provides appropriate follow up.
  7. Coordinates and controls all fiscal transactions and documentation for the Department; provides, coordinates, and/or oversees all administrative, secretarial, and office support, and problem resolution activities for the Dean.
  8. Collaborates with branch Human Resources in the development and processing of contracts for new faculty; assists senior faculty and Human Resources with the administrative aspects related to faculty recruitment and hiring.
  9. Plans, develops, and oversees and/or assists in the implementation and completion of instruction-related projects and programs, as assigned.
  10. Researches information, compiles and analyzes various data, and prepares reports and summaries; creates, composes, and edits correspondence; evaluates incoming correspondence and prepares responses as appropriate.
  11. Gathers, establishes, and maintains departmental records, databases, files, and records for the office.
  12. Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 2 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge and understanding of curriculum research and development principles and procedures.
  • Records maintenance skills.
  • Ability to gather data, compile information, and prepare reports.
  • Project management skills.
  • Database management skills.
  • Ability to lead and train staff and/or students.
  • Information research, analysis, and evaluation skills.
  • Ability to create, compose, and edit written materials.
  • Knowledge of office management principles and procedures.
  • Knowledge of computerized student information systems.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Knowledge of standard budgeting and expenditure control procedures and documentation.
  • Organizing and coordinating skills.
  • Ability to plan, organize and coordinate activities and special events.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • Work is normally performed in an interior/office or workshop environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017