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Position Classification Description

Position Class Code / Title: G4006 / Medical Education Prog Asst 2
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general supervision, provides administrative coordination and support for a medical education program of large size and high complexity, or for an undergraduate program combined with small residency/fellowship programs within a medical academic department. Develops and administers schedules for student practicum, training, tutorials and resident rotations, as appropriate. Administers and/or proctors periodic testing, as appropriate to the program. Assists in the development and compilation of educational and associated materials, and provides or arranges for various services to students, fellows and/or residents, as appropriate.

Duties and Responsibilities

  1. Plans, prepares and distributes practicum, training, tutorial and/or clinical rotation schedules as appropriate for the program participants. Works with students and/or fellows and faculty in coordinating adjustments, additions, deletions and modifications to individual rotations and schedules.
  2. Works with students and faculty in coordinating adjustments, additions, deletions, and modifications to individual rotations and schedules.
  3. Monitors participant progress through the rotation to ensure that all requirements are being met, and initiates remedial action where necessary to maintain program standards.
  4. Serves as a principal liaison between students, fellows, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and facilitates problem resolution of non-routine issues.
  5. Coordinates, administers, proctors and grades regularly-scheduled student clinical examinations.
  6. Maintains and updates confidential personnel and training files, records and evaluations, ensuring that ethical and legal guidelines are maintained.
  7. Monitors, reconciles and assists with fiscal administration of budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
  8. Hires, prepares, and oversees simulated patients for clinical training programs, as appropriate to the objectives of the individual program.
  9. Develops and maintains databases and systems as appropriate; gathers and analyzes statistical information and prepares reports on program activities as required.
  10. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  11. Develops, prepares, and distributes curriculum information and associated informational materials to faculty and students/fellows rotating through the program; handles inquiries regarding curriculum and other requirements.
  12. Answers inquiries and advises on curriculum, electives, testing and associated requirements.
  13. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
  14. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  15. May supervise or provide functional direction to lower graded staff and/or student employees performing the same or similar type of work.
  16. May serve as Campus Security Authority as outlined by the Clery Act.
  17. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to gather data, compile information, and prepare reports.
  • Organizing and coordinating skills.
  • Ability to create, compose, and edit written materials.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of planning and scheduling techniques.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to lead and train staff and/or students.
  • Knowledge of communication principles, media, and marketing techniques.
  • Knowledge of related accreditation and certification requirements.
  • Advanced writing and editorial skills.
  • Knowledge and understanding of undergraduate medical education processes and requirements.
  • Ability to prepare, administer, proctor, and grade standardized undergraduate clinical exams.
  • Skill in organizing resources and establishing priorities.
  • Ability to supervise and train assigned staff.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017