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Position Classification Description

Position Class Code / Title: G1005 / Medical Education Prog Coord
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a medical education program. Coordinates the recruitment, intake, and provision of administrative services to residents; oversees the scheduling of clinical rotations, and provides associated support services to faculty. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting. May also coordinate a medical student program and/or a fellowship program.

Duties and Responsibilities

  1. Coordinates acceptance of candidates into medical residency programs, to include processing applications, scheduling interviews, handling candidate evaluations, and reporting matching programs.
  2. Develops, maintains, and coordinates clinical rotation schedules for residents and, in some cases, fellows, at teaching hospitals and/or off-site training programs, in conjunction with the chief of service.
  3. Serves as a principal liaison between residents, medical students and/or fellows, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty for resolution.
  4. Collects and analyzes data; prepares scheduled and special reports and statistical information in accordance with accreditation standards; maintains participant records and evaluations, tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program recertification.
  5. Provides administrative support in the development, implementation, and marketing of the medical education program.
  6. Monitors and administers funding allocations and expenses to include participant salaries; may develop or participate in the development of funding proposals for the medical education program.
  7. Writes, edits, and coordinates development of course catalogs, promotional, informational and/or educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  8. Facilitates seminars, meetings, special projects and coordinates the evaluation of the success of these events.
  9. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications.
  10. May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives.
  11. May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.
  12. May serve as Campus Security Authority as outlined by the Clery Act.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of communication principles, media, and marketing techniques.
  • Knowledge of planning and scheduling techniques.
  • Knowledge and understanding of medical residency programs operating principles and procedures.
  • Knowledge of accreditation and certification requirements and standards.
  • Advanced writing and editorial skills.
  • Clerical, word processing, and/or office skills.
  • Records maintenance skills.
  • Skill in organizing resources and establishing priorities.
  • Skill in the use of personal computers and related software applications.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to coordinate and organize meetings and/or special events.
  • Ability to gather and analyze statistical data and generate finance, accounting, budgeting, and cost control reports.
  • Ability to interact with students, faculty and/or staff in a team environment.
  • Ability to lead and train staff and/or students.
  • Ability to make administrative/procedural decisions and judgments on sensitive confidential issues.

Distinguishing Characteristics

    Position requires: a) independent coordination of all day-to-day aspects of a medical education program; b) program planning, implementation, and monitoring; c) implementation of effective operational procedures specific to the achievement of the objectives of the program; d) writing, editing, and publication of marketing, promotional, and/or educational materials and integrated reports specific to the program; e) day-to-day interaction with medical residents, medical students and/or fellows; f) planning, preparation, and management of program budgets and expenditures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017