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Position Classification Description

Position Class Code / Title: G1003 / Academic Advisor
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides academic advisement for prospective, current, and former students within a specified undergraduate academic department or equivalent unit of a college. Assesses academic level, attends to student academic inquiries, assists in the resolution of individual academic problems, and advises on academic program changes. Advises and assists students in the development of academic plans and class schedules Analyzes applications, transfer evaluations, and transcripts for entry and exit from the university. Develops and maintains appropriate files and records.

Duties and Responsibilities

  1. Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other appropriate sources.
  2. Receives and reviews transcripts to ensure eligibility for admission to a specific college or program including evaluation of transfer credits and applicability of academic credit to program requirements.
  3. Initiates and maintains individual student files as appropriate, updating and evaluating file as new information is received.
  4. Reviews student files to ensure deadlines are met for completing various graduation requirements such as coursework requirements, theses, comprehensive examinations, and other specific program requirements.
  5. Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems.
  6. Reviews student grade reports each semester to determine probation and/or suspension based on academic regulations of university; notifies and places students on probation or suspension; returns students to regular status after sufficient progress is made.
  7. Prepares form letters, individual letters, and information packets in support of group and/or individual recruitment efforts; attends and participates in individual and group orientation and other information dissemination sessions.
  8. Assists students in the selection of appropriate courses and concentrations in terms of students' stated preferences.
  9. Assists faculty advisement, athletic coaches, and/or other counseling personnel by providing records, evaluations, interpretations, and other requested data, recommendations, and conclusions.
  10. Performs supplemental administrative activities such as scheduling meetings and interviews, securing requested information, verifying and maintaining computerized data files, and preparing summary reports.
  11. May assist in proctoring examinations and other qualifying requirements or activities required by the college and/or department.
  12. May supervise lower graded staff and/or student employees; may participate in training and evaluative sessions and recommend methods to improve advisement activities.
  13. Serves as Campus Security Authority as outlined by the Clery Act.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 6 months of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to communicate effectively, both orally and in writing.
  • Records maintenance skills.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to maintain calendars and schedule appointments.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Ability to analyze and solve problems.
  • Knowledge of student recruitment and retention issues.
  • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Ability to evaluate student transcripts and/or records.

Distinguishing Characteristics

    Position requires: (A) advisement of both current and prospective students in relation to departmental course offerings, academic programs, and associated university and community resources; (B) academic review and assessment of students in relation to individual course prerequisites and graduation requirements; (C) analysis and interpretation of student transcripts and associated records and documents; (D) independent communication and interaction with a wide range of individuals from a diverse community; (E) student referral to and coordination with university and community academic support agencies and resources; (F) development and/or management of confidential files and records.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017