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Position Classification Description

Position Class Code / Title: D7051 / Faculty Contracts Srv Ofc Mgr
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under limited supervision, oversees the activities of the Faculty Contracts Service Office. Oversees and participates in the processing of faculty employment transactions for accuracy and compliance with policies, procedures, state and federal regulations and laws. Oversees the work of other staff engaged in similar work. Serves as the Director's liason in providing advice and counsel to the University on all equal employment /affirmative action issues, and may serve as the Director's representative and liaison to the community in this area.

Duties and Responsibilities

  1. Oversees other professional staff in the application of policies, procedures, and operating processes for the management of faculty employment practices to ensure that faculty human resources practices are in compliance with all appropriate laws, regulations, policies, and conventions.
  2. Researches, analyzes, and reports on complex issues involving faculty employment activity such as hiring, compensation, tenure, promotion, sabbatical leave and/or other leave; researches and assesses policies and conventions related to data integrity and reporting.
  3. Provides advice and guidance to faculty and administrators on the interpretation and application of institutional policies, practices, and procedures related to faculty affairs and on issues related to faculty employment activity, such as conditions of employment, and contractual arrangements.
  4. Reviews and processes all faculty employment activity to ensure compliance with policies, laws and regulations.
  5. Oversees the development of programs and training activities related to faculty process improvements and/or established prototocols; presents training sessions to college and departmental representatives as requested; provides leadership on related internal and external committees.
  6. Maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff; makes recommendations for personnel actions; participates in problem-solving; and motivates employees to achieve peak productivity and performance.
  7. Develops and prepares comprehensive reports; compiles and maintains reports related to the function of the office; participates in the collection and review of data for external agency requests.
  8. Oversees the management of appropriate information and administrative systems; reviews, analyzes and interprets data and produces periodic and ad hoc reports as required.
  9. Oversees the departmental operating budget; provides direct input and guidance into the development of the FCSO budgeting process.
  10. Oversees and monitors all day-to-day faculty affairs activities for the Provost Area, to include contracts, compensation, payroll, recruitment, and hiring, ensuring compliance with all relevant regulations, policies, and conventions; directs and coordinates source data station operations.
  11. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  12. Serves on various University committees on behalf of the office; recommends and participates in the development of University policies and procedures.
  13. Researches and assists with the development of programs designed to enhance the image of the University as an equal opportunity and affirmative action employer and educator; develops and assists with re-designing or re-engineering processes that better support University constituents and University strategic goals and objectives.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Conflict resolution and/or mediation skills.
  • Ability to foster a cooperative work environment.
  • Knowledge of faculty governance issues and processes.
  • Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
  • Knowledge of federal, state, and institutional policies and practices specific to the human resources management of faculty.
  • Project planning skills.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to develop and present educational programs and/or workshops.
  • Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Knowledge of current and emerging issues and trends associated with the administration of a large faculty
  • Ability to investigate and analyze information and draw conclusions.
  • Knowledge of finance, accounting, budgeting and cost control procedures.
  • Knowledge of computerized human resources and payroll systems.
  • Knowledge of human resources administration principles and practices.
  • Employee development and performance management skills.
  • Ability to develop and implement new strategies and procedures.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Skill in the use of personal computers and related software applications.
  • Skill in organizing resources and establishing priorities.

Working Conditions and Physical Effort

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017