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Position Classification Description

Position Class Code / Title: D7030 / HSC Faculty Contracts Director
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Directs and oversees faculty recruitment and contracting functions for the Health Sciences Center (HSC), including regular faculty, Temporary Part-Time (TPT) faculty, VA hires, LAT's, volunteer faculty, and post docs. Provides administrative direction and oversight of faculty affairs for the College of Nursing and College of Pharmacy. Ensures that Health Science Center faculty letters of offers and contracts follow HSC, University, Federal, State and local policies and guidelines. Develops and implements faculty human resource procedures for the Health Sciences Center, ensuring compliance with Federal, State, University, and other relevant regulations, guidelines, and standards. Directs and administers HSC Faculty Incentive Based Compensation Initiative (FIBCI) programs and provides orientation and information to faculty members with respect to available University benefits. Directs and coordinates HSC faculty employment data center (EDC) operations. Reports to the HSC Vice President for Academic Affairs.

Duties and Responsibilities

  1. Directs and oversees all day-to-day aspects of faculty recruitment and employment contracting for the Health Sciences Center academic components, ensuring compliance with all relevant Federal and State regulations and guidelines, and internal University policies regarding faculty recruitment, hiring, employment and compensation.
  2. Provides guidance and training on hiring, contracting, faculty affairs, benefits, regulatory guidelines and best practices to HSC leadership to include Deans, Directors, Chairpersons, faculty administrators and staff.
  3. Directs and oversees the establishment, administration, and renewal of employment contracts for all academic, research, and clinical faculty, as well as post-docs across all academic units within the Health Sciences Center.
  4. Participates and provides leadership in the development and implementation of overall UNM and HSC policies and practices as they relate to academic faculty hiring contracts, administration procedures and systems to ensure compliance with all relevant University, Federal, and State requirements.
  5. Provides leadership, guidance, and support to all academic units within the Health Sciences Center in the development, management, and modification of departmental Faculty Incentive Based Compensation Initiative (FIBCI) plans and programs for faculty.
  6. Oversees, reviews, and provides guidance and recommendations with respect to all letters of offer for faculty and post doc hiring within the Health Sciences Center.
  7. Oversees and monitors all day-to-day faculty affairs activities for the College of Pharmacy and College of Nursing, to include contracts, compensation, payroll, ensuring compliance with all relevant regulations, policies, and conventions.
  8. Directs and coordinates HSC faculty employment data center operations.
  9. Oversees the establishment of new or modified HSC faculty reporting and data management processes; coordinates and participates in the development and/or re-engineering of electronic data systems to support the management of compensation and employment records for HSC faculty and post-docs.
  10. Serves as a primary point of contact for external organizations and constituencies with respect to issues related to faculty recruitment, hiring, employment, compensation and administrative policies and practices within the Health Sciences Center.
  11. Oversees the administration of the Office, to include the supervision of office staff, the development and management of the annual budget, and the establishment of operating protocols, policies, and procedures.
  12. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  13. Develops and oversees workshops to explain faculty benefits to all new and existing faculty
  14. Coordinates all contractual, compensation, and benefits issues with respect to joint faculty appointments with the Veterans Association Hospital, as appropriate.
  15. Establishes and maintains operating policies, procedures, and standards to ensure the provision of quality customer service within the office.
  16. Serves on a variety of University planning and policy-making committees.
  17. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of customer service standards and procedures.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge and understanding of faculty recruitment and hiring principles, procedures, and standards.
  • Conflict resolution and/or mediation skills.
  • Knowledge of current and emerging issues and trends associated with the administration of a large medical faculty.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Knowledge of laws, regulations, policies, and institutional practices specific to the human resources management of health science faculty.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of equal opportunity and affirmative action requirements as related to public sector human resources procedures.
  • Knowledge of computerized human resources and payroll systems.
  • Knowledge of human resources administration principles and practices.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of computerized accounting, budgeting, and cost control systems and procedures.
  • Basic working knowledge of integrated enterprise resources management systems, such as SCT Banner.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of medical credentialing policies, procedures, and standards.
  • Knowledge of immigration procedures and visa regulations.
  • Strong customer service orientation.
  • Demonstrated leadership skills in the development and implementation of complex administrative programs.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
  • Knowledge of contract law and of legal contract, agreement, and settlement procedures and documentation.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017