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Position Classification Description

Position Class Code / Title: D7021 / Mgr,Acad Affairs/School of Med
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under limited supervision, directs and oversees the faculty and academic affairs functions of the School of Medicine. Administers the Faculty Handbook and School of Medicine policies related to faculty recruitment and hiring, contracting, tenure, promotion, conflict resolution, and compensation. Researches, develops, and implements SOM faculty and academic affairs policies in consultation with the Dean and the faculty.

Duties and Responsibilities

  1. Establishes, implements, and directs the application of policies, procedures, and operating processes for the management of SOM faculty and academic affairs; ensures that faculty human resources practices are in compliance with all appropriate laws, regulations, policies, and conventions.
  2. Researches, analyzes, and reports on complex issues involving faculty matters such as compensation, conflict resolution, and faculty development; researches and assesses policies and conventions related to issues such as tenure, promotion, sabbatical leave, and clinician educators.
  3. Provides advice and guidance to senior faculty and administrators on the interpretation and application of institutional policies, practices, and procedures related to faculty affairs and on issues related human resources, conditions of employment, and contractual arrangements.
  4. Reviews and approves all faculty compensation and/or contractual expenditure levels for the School of Medicine, and interacts with administrators at the VA Medical Center to coordinate hiring expenditures for faculty with VAMC salaried appointments.
  5. Interacts with University Counsel to resolve conflicts and grievances between faculty and the institution through negotiated settlements.
  6. Plans, designs, and oversees the management of appropriate information and administrative systems; reviews, analyzes and interprets data and produces periodic and ad hoc reports as required.
  7. Develops and manages the Academic Affairs operating budget; provides direct input and guidance into the development of the SOM budgeting process, and serves on the Dean's budget advisory committee.
  8. Oversees and monitors all day-to-day faculty affairs activities for the School of Medicine, to include contracts, compensation, payroll, recruitment, and hiring, ensuring compliance with all relevant regulations, policies, and conventions; directs and coordinates source data station operations.
  9. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  10. Oversees and/or coordinates faculty governance activities, to include faculty elections and voting procedures on by-law changes and associated policy proposals; appoints, coordinates, and monitors various faculty committees and task forces.
  11. Serves as search coordinator for the recruitment of all senior faculty reporting directly to the Dean, to include department chairs, program directors, and associate deans.
  12. Serves on various SOM and university policy-making committees, to include the Faculty Handbook Revision Committee.
  13. Monitors and/or coordinates special activities such as the faculty annual review, departmental reviews, various faculty receptions and functions, and faculty/administrative participation in graduation ceremonies.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of faculty governance issues and processes.
  • Knowledge of human resources concepts, practices, policies, and procedures.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Conflict resolution and/or mediation skills.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Knowledge of current and emerging issues and trends associated with the administration of a large medical faculty.
  • Knowledge of laws, regulations, policies, and institutional practices specific to the human resources management of medical school faculty.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to investigate and analyze information and draw conclusions.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Knowledge of computerized human resources and payroll systems.
  • Ability to foster a cooperative work environment.
  • Knowledge of human resources administration principles and practices.
  • Employee development and performance management skills.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017