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Position Classification Description

Position Class Code / Title: D5014 / Dept Human Resources Rep
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Coordinates and administers the integrated human resources activities and programs of a major, centralized operating or service component with a large and diverse staffing structure. Provides a wide range of operational and administrative advice and service to the department on all employment, compensation, human resources administration, employee relations, and training and development issues. Acts as the department's primary point of liaison with the University's Human Resources Department. Monitors and coordinates department compliance with UNM Human Resources policies, Affirmative Action/Equal Employment Opportunity guidelines, and other appropriate human resources-related laws, regulations, and best practices.

Duties and Responsibilities

  1. Oversees, coordinates, and quality controls the recruitment and employment processes for the organizational unit; reviews and screens employment applications/resumes, makes referrals to hiring officers, and provides guidance and assistance in all aspects of the interview and selection process and documentation.
  2. Acts as the search coordinator for unit faculty, contract staff, and/or other staff searches; may plan and conduct recruitment and outreach activities as appropriate to attract quality candidates for faculty and/or staff positions within the unit.
  3. Oversees, guides, and coordinates search committee activities; monitors and reviews documentation for compliance with Affirmative Action/Equal Opportunity compliance and adherance to university faculty/staff recruitment and hiring policies.
  4. Assists with and coordinates investigations pertaining to issues of faculty and/or staff misconduct and policy infractions; coordinates performance management, grievance, and related documentation, and provides advice and guidance to administrators in these areas, in conjunction with HR Consultants where appropriate.
  5. Interprets and applies the terms of the University's collective bargaining agreements to ensure administrative compliance; provides advice, guidance, and mediation, and serves as the unit liaison to the University Human Resources Department on labor relations issues as they arise.
  6. Performs training needs analyses, as appropriate, and initiates, develops, and/or coordinates the implementation of specific training and development programs for faculty and/or staff; conducts departmental new employee orientation and associated activities.
  7. Oversees and coordinates all human resources administrative procedures and documentation processes, in accordance with all applicable federal and state regulations and university policy.
  8. Establishes and maintains logs, filing, and recordkeeping systems, and ensures that all relevant departmental records are complete, accurate, and up-to-date; performs data entry and maintains various computer databases.
  9. Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
  10. Oversees, allocates and coordinates work, and trains support staff and/or student employees engaged in related activities, as appropriate to the position; may supervise technical and/or administrative support staff.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Successful completion of at least 60 college-level credit hours; at least 4 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to develop and deliver presentations.
  • Records maintenance skills.
  • Knowledge of recruitment principles, methods, techniques, and resources.
  • Ability to communicate effectively, both orally and in writing.
  • Database management skills.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of affirmative action and equal employment principles, concepts and methodology.
  • Ability to lead and train staff and/or students.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to analyze and assess training and development needs.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Knowledge of federal and state employment laws and regulations, and public sector employment policies and procedures.
  • Knowledge of employee recruitment and employment principles.
  • Knowledge of recruitment/employment information documentation and standards.
  • Knowledge of federal, state, and local equal opportunity/affirmative action legislation, policies, procedures, and documentation requirements.
  • Knowledge of labor relations principles and collective bargaining agreements.
  • Skill in the implementation of performance management and dispute resolution procedures and documentation.

Distinguishing Characteristics

    Position requires: a) planning, organizing, and administration of a full-range human resources activity for a major clinical/research/academic department; b) provision of advice, guidance, and referral on a full range of human resources issues pertaining to both faculty and clinical/administrative staff b) planning and quality control of faculty and staff recruitment and related outreach activities; c) coordinating and assisting in the administration of faculty contracts and related documentation; d) coordinating on-going faculty and clinical staff employment administration, to include appointments, promotions, tenure, sabbaticals, credentialing and privileging, etc, e) establishment and administration of work flow systems and procedures; f) maintenance of confidential, sensitive files, records, and/or databases.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017