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Position Classification Description

Position Class Code / Title: D5013 / Coord,Faculty Services
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general supervision, provides a range of support activities for the Faculty Services Office, which require comprehensive administration, organizational and operational skills and specialized knowledge. Coordinates various faculty-related reports, maintenance of faculty databases, and account activities including payments and accounting for restricted and unrestricted accounts. Participates in operational planning and coordinates the development of unit operating policies and procedures. Provides advice on faculty hiring and accounting for time, effort and funding. Provides book holder services and web page maintenance.

Duties and Responsibilities

  1. Develops and administers operating policies for faculty remuneration and pay delivery, and required reporting; reviews and interprets applicable university, local, state and federal regulations; coordinates compliance with applicable rules, regulations and policies.
  2. Monitors and coordinates various faculty pay activities, such as awards and leaves and prepares internal reports; provides advice on all faculty hiring procedures to deans, directors, chairs, college and departmental personnel.
  3. Performs line item accounting for faculty account distribution and release time.
  4. Keeps on-going in-house faculty databases for special programs.
  5. Maintains signature authority on various faculty transactions and maintains routine Human Resource System (HRS) data on faculty pay, provides reports as requested.
  6. Trains administrative staff engaged in various faculty-related activities.
  7. Serves as administrative liaison and coordinates interaction between department operating units, other university departments and programs, and/or external agencies, as appropriate.
  8. Provides administrative and technical management of a website consisting of faculty-related information; establishes formats and logical structures for web pages, as appropriate.
  9. Serves as the book holder for the Provost.
  10. May conduct training and informational workshops regarding faculty matters for college, departments and other university organizations and committees.
  11. May serve on various policy-making committees.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of contract documents and specifications.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to coordinate, investigate and analyze information and to draw conclusions to make recommendations.
  • Knowledge of federal, state, local, and university regulations, guidelines, and standards in the personnel area and ability to interpret and apply these.
  • Knowledge of university business policies and accounting practices involving purchasing, travel, employment and all book holder related areas.
  • Knowledge of faculty, post-doctoral fellow, graduate student, and staff hiring procedures.
  • Ability to train and to convey involved concepts to all levels of trainees.
  • Strong knowledge of faculty related activities and procedures including contracting, regular and research faculty; part-time instruction; pay policies; and governance.
  • Knowledge of web page development and website maintenance.
  • Knowledge of organizational structures, workflow and operating procedures.
  • Strong skills in computer usage both mainframe and PC with emphasis in ACCESS, EXCEL, LOTUS 123 and WORD.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Strong accounting knowledge of complex, university accounts, including release time, direct and indirect costs, and contracts and grants management.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017