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Position Classification Description

Position Class Code / Title: D5002 / Coord,Training
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 07

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Schedules and coordinates the administrative aspects of training and development programs serving employees and/or non-credit students. Provides a variety of comprehensive administrative support to the department.

Duties and Responsibilities

  1. Schedules workshops, instructors, and rooms; assists instructors with course setup and other training requirements.
  2. Administers training accounts, including billing, issuance of expenditure documents, and monthly reconciliation.
  3. Registers workshop participants and generates related documents.
  4. Produces or coordinates the production of instructional material required for workshops.
  5. Develops catalogs and other promotional materials.
  6. Reviews training requests and enrollments; adjusts training schedule as required according to enrollment data.
  7. Manages and archives training records.
  8. Extracts enrollment data; compiles and prepares statistical reports for management review.
  9. Researches availability of a variety of courses offered by external organizations; presents information in an organized manner to managers.
  10. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  11. Ensures proper care in the use and maintenance of equipment and supplies.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of planning and scheduling techniques.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to set up, calibrate, and operate audio and video equipment.
  • Records maintenance skills.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to develop training aids and instructional materials using a range of media.
  • Ability to utilize an automated accounting system.
  • Database management skills.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to create, compose, and edit written materials.
  • Ability to compile and produce course catalogs and promotional materials.
  • Organizing and coordinating skills.
  • Knowledge of general accounting principles.
  • Ability to prepare basic statistical analyses and summaries.
  • Knowledge of community education agencies and resources.

Distinguishing Characteristics

    Position requires: a) scheduling, organizing, and facilitation of training and organizational development events and programs; b) interaction with client individuals and departments on various training and/or organizational development issues; c) coordination of the administrative and facilities aspects of training and development activities; d) coordination of assembly and production of instructional/educational materials.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017