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Position Classification Description

Position Class Code / Title: D4036 / Staff Recruitment Splst,Sr
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides consultation and leadership to hiring officials and Human Resources Consultants in the development of strategies, programs, and initiatives to attract the best possible pools of candidates, ensuring compliance with University recruitment policies and objectives. Develops and coordinates implementation of innovative initiatives designed to promote general and targeted community awareness of employment prospects at the University. Provides or oversees provision of job search guidance and support to internal and external applicants for University staff positions.

Duties and Responsibilities

  1. Responsible for the full recruitment life cycle for the UNMTemps department to include, but not limited to, sourcing, screening, interviewing, checking references and onboarding qualified candidates based on departmental business needs and requests.
  2. Presents shortlisted candidates to appropriate hiring authorities, providing detailed profile summaries.
  3. Regularly provides guidance and assistance to job applicants and UNM departments in the navigation of the University's web-based job application and selection process.
  4. Identifies and tracks passive and active candidates by leveraging a variety of recruitment resources such as job boards, social media, resume databases, job fairs and referrals; communicates and coordinates recruitment advertising.
  5. Assists in the design and implementation of staff and temporary recruitment strategies; measures success of strategies through developing and monitoring regular reports.
  6. Assesses candidates to ensure qualification match, cultural fit, and overall compatibility.
  7. Maintains compliance with EEO mandates; avoids legal challenges by understanding current legislation; enforcing regulations with managers; recommending new procedures; conducting training.
  8. Researches and maintains knowledge of market trends and best practices in recruitment of applicable functional areas.
  9. Regularly interfaces with UNM departments and external community groups and organizations to promote and support the University's overall recruitment efforts.
  10. Actively participates in the design, implementation and marketing of UNM Staff Recruitment and UNMTemps Services programs and initiatives to include diversity outreach, Non-UNM Student Hire Programs, and other key University wide initiatives.
  11. In partnership with Human Resources Consultants and HR Tech's, provides expertise and guidance via recruitment consultations and plans to address complex staffing needs, including hard-to-fill and executive level recruitments.
  12. Proactively promotes the UNMTemps temporary staffing model by identifying passive staffing needs within UNM departments and identifying qualified candidates where applicable.
  13. Initiates background checks and fingerprinting requests for university departments as needed; maintains strict confidentiality of clients and records.
  14. Maintains recruitment collateral inventory and facilitates the distribution of promotional materials, including flyers, brochures, trinkets and other recruitment materials.
  15. Responsible for facilitating relevant trainings and presenting to various UNM departments.
  16. Analyzes current recruitment and business processes and provides recommendations for change as appropriate; prepares budgetary recommendations for contracts and other fees associated with the Staff Recruiting function.
  17. May arrange management interviews by coordinating schedules; arranging travel, lodging, and meals; escorting applicant to interviews; arranging community tours.
  18. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Successful completion of at least 60 college-level credit hours; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal skills and the ability to effectively communicate and work with a wide range of individuals and constituencies in a diverse community.
  • Ability to provide clear technical guidance and instruction to non-technical personnel.
  • Ability to compose and edit written materials.
  • Ability to use independent judgment and to manage and impart information to a range of clientele.
  • Knowledge and understanding of the guiding principles for employment diversity in higher education.
  • Knowledge and understanding of higher education and/or public sector recruitment and employment processes.
  • Knowledge of organization structure, staffing patterns, and job design.
  • Proficiency in using applicant tracking systems (ATS), recruiting software, and candidate databases.
  • Strong knowledge of candidate selection methods.
  • High proficiency in candidate sourcing tools and methods.
  • Ability to maintain high level of confidentiality of clients and records.
  • Knowledge of recruitment advertising and marketing techniques and best practices.
  • Effective speaking and writing skills and the ability to address small and large groups.

Distinguishing Characteristics

    Position requires: a) direct interaction, consultation, and problem resolution with client constituencies on a range of day-to-day employment issues that require judgment and tactical decision making the within prescribed policy parameters; b) serving a liaison and preparation of informal materials for internal and external constituencies; c) organization, leadership, and coordinator of operational projects and initiatives; d) performance of research and analysis pertaining to proposed alternative human resources strategies, process, and /or approaches; e) leadership, guidance, training, and quality management of technical support staff.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017