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Position Classification Description

Position Class Code / Title: D1006 / Med Faculty Services Rep
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Coordinates and assists in the administration of all human resources/services issues associated with the faculty at the School of Medicine, to include administration of faculty recruitment and contracts, advisement on faculty employment policies, procedures, and salary budgets, orientation and training on faculty issues, maintenance of faculty source data and records, and administration of day-to-day personnel administration and payroll for faculty.

Duties and Responsibilities

  1. Processes contracts for new faculty based on the offer letter and department/dean contract request while ensuring compliance with the university's faculty governance manual.
  2. Prepares and conducts orientation for new faculty; assists in the design and preparation of new faculty orientation materials.
  3. Provides advice and assistance to faculty and staff as required regarding all matters related to faculty and academic affairs; advises department chairs and administrators regarding contracts/revisions, salary budgets, faculty recruitment, benefits, and OEO issues related to faculty searches.
  4. Maintains ongoing in-house faculty databases; performs day-to-day Human Resource System (HRS) data entry on new and/or renewal faculty; monitors reports from computing center; provides reports as requested.
  5. Assists with and/or processes other faculty-related paperwork including sabbatical leave requests, sick leave approvals, leave without pay notifications, promotions, tenure decisions, and payroll documents.
  6. Administers and monitors of faculty payroll and deferred compensation for the School of Medicine; ensures accurate and timely achievement of payroll deadlines and the accuracy of payroll and demographic data.
  7. Assists in conducting training and informational workshops regarding faculty matters for college and department administrators.
  8. Participates in the planning, development, and implementation of systems, policies, and procedures relating to faculty issues such as conflict resolution, tenure, and performance evaluation/review.
  9. Assists and/or coordinates and facilitates various committees related to specified faculty affairs issues, as assigned.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of contract documents and specifications.
  • Ability to communicate effectively, both orally and in writing.
  • Records maintenance skills.
  • Database management skills.
  • Ability to process computer data and to format and generate reports.
  • Ability to maintain confidentiality of records and information.
  • Knowledge of computerized information systems used in human resources applications.
  • Knowledge of laws, regulations, policies, and institutional practices specific to the human resources management of medical school faculty.
  • Ability to complete moderately complex administrative paperwork.
  • Organizing and coordinating skills.
  • Knowledge of organizational structures, workflow and operating procedures.
  • Strong skills in computer usage both mainframe and PC with emphasis in ACCESS, EXCEL, LOTUS 123 and WORD.
  • Ability to develop and present educational programs and/or workshops.
  • Knowledge of payroll systems, policies, and procedures.
  • Knowledge of the structure, policies and procedures of University faculty and staff governing bodies.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017