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Position Classification Description

Position Class Code / Title: B7017 / HSC Budgets Administrator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under limited supervision, verifies budgetary information and coordinates submission to the State of New Mexico of all official budget documents for the Health Sciences Center and its various components. Oversees, maintains, and reports the finances of the HSC capital accounts for all components. Coordinates the HSC budgeting process, with emphasis on the I and G budget, IDC budgets, clinical revenue budgets, and research and special project budgets. Investigates and derives total HSC net revenue and HSC net patient revenue for all components. Compiles and generates a range of comprehensive HSC statistical reports for all academic, clinical, and research components.

Duties and Responsibilities

  1. Coordinates and assists in the development of the State Format Budget Document, summarizing the total of the projected revenue and expenses of the HSC; ensures that internal budgets balance precisely to this document.
  2. Oversees plant fund accounts for the HSC, to include transfers for major and minor capital outlay projects, research equipment, and equipment renewal and replacement.
  3. Reviews and verifies mathematical calculations in HSC Budget Documents aned Reports of Actuals prior to transmission to the State; coordinates preparation of documents, ensuring conformance to Comission on Higher Education (CHE) standards.
  4. Participates in institutional financial planning committees; participates in development of recommendations to upgrade university electronic information systems, to include financial reporting and budgeting development systems.
  5. Reviews departmental Instructional and General (I and G) budgets for new positions and approves payroll documents for availability of funding.
  6. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  7. Performs in-depth investigation and analysis to derive total unduplicated net revenue and net patient revenue for all HSC components, to include reconciliation of revenue classifications and records to the State Format Report of Actuals, and the HSC and University audited financial statements.
  8. Provides direction, consultation, assistance, and support to faculty and staff in developing legislative requests, projecting revenues, controlling budgets and costs, fulfilling budgetary requirements, and understanding financial reports/data and administrative policies and procedures.
  9. Analyzes budget and financial data to identify and report on emerging trends.
  10. Compiles and analyzes various HSC statistical data to develop standard data for various HSC and university presentations and publications.
  11. Ensures accurate and timely response to requests for information from constituencies within and outside the HSC.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to analyze budgetary line items for compliance with budget guidelines.
  • Ability to analyze budgetary expenditures for compliance with approved budget.
  • Ability to quantify and illustrate complex financial reports, comparisons, impacts, trends, and/or projections.
  • Knowledge of customer service standards and procedures.
  • Knowledge of legislative budget process.
  • Knowledge of finance, accounting, budgeting, revenue generating, and cost control procedures.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Fund accounting and budget experience in higher education.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of Commission on Higher Education (CHE) financial reporting requirements, documentation, and procedures.
  • Ability to foster a cooperative work environment.
  • Knowledge of computerized mainframe and distributed financial systems requirements.
  • Employee development and performance management skills.
  • Ability to analyze and classify clinical revenues.
  • Ability to analyze research funding.
  • Ability to provide advance financial and administrative direction, advice, and consultation to faculty and staff.
  • Ability to prepare complex, integrated financial and statistical reports.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017