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Position Classification Description

Position Class Code / Title: B7016 / Univ Budgets Administrator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Oversees, verifies, and coordinates submission to the State of New Mexico of all official budget documents for the various UNM campuses, to include the Annual Operating Budget, Report of Actuals, and all budget adjustment requests. Develops and oversees the implementation of the plant fund or capital budget plan for all components, and calculates and verifies funding formula computations for all components. Oversees the Main Campus budgeting process, with emphasis on the I and G budget, applying advanced budgetary and accounting concepts, practices, and procedures.

Duties and Responsibilities

  1. Directly participates in the development of the Regents' Budget Document, summarizing the total of the University's projected operating and plant fund/capital outlay revenues and expenses for Main Campus and Branches; recommends and implements budget adjustments for proper reporting to Regents; prepares variance explanations and additional analyses for the monthly Regents Report as appropriate.
  2. Develops the University's detailed plant fund/capital outlay budget, to include projection of revenues, expenses, and transfers for major and minor capital outlay projects, plant renewal, and replacement, and debt service.
  3. Reviews and verifies mathematical calculations of all University budget submission documents, Budget Adjustment Requests, and Reports of Actuals prior to transmission to the State; coordinates submission of documents, ensuring conformance to State Higher Education Department (HED) standards and the University's master budget.
  4. Reviews and analyses detailed budgets related to in excess of 3000 accounts across the various campuses; ensures balance of revenues, expenses, and transfers; coordinates entry of financial data into the University's finance system and summarizes budgets into HED-mandated format.
  5. Monitors the University's budget system to ensure that it balances both internally and to the Official State Budget Document.
  6. Oversees the design, documentation, and implementation of various integrated systems and applications for periodic and ad hoc financial reporting, utilizing complex financial information from UNM systems and databases.
  7. Prepares specialized financial reports and analyses for officers of the institution and outside funding agencies, as required.
  8. Verifies accuracy of all data submitted to the State for funding formula calculations; analyzes all components of the University's instruction and general (I and G) formula calculations, in conjunction with State funding units; analyzes all proposed and final funding legislation.
  9. Participates on University financial planning committees and in recommendations concerning changes to the University's financial system.
  10. Reviews and approves Main Campus budgets ; approves and processes all Main Campus budget entries; schedules allocation and tracks disposition of I and G funds and carryforward balances; directs and advises faculty and staff in the understanding financial information and in developing budget and cost control strategies.
  11. Reviews University financial and enrollment trend data, and develops models for projecting tuition and other revenue.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree in Accounting, or in a related field including at least 15 credit hours of Accounting; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to communicate effectively, both orally and in writing.
  • Advanced knowledge of public sector financial, accounting, and budgeting principles and procedures.
  • Ability to execute and integrate complex financial analyses and prepare comprehensive capital/operating budget summaries and projections.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Advanced financial analysis and mathematical skills.
  • Organizing and coordinating skills.
  • Knowledge of HED financial reporting standards and of State of New Mexico financial reporting laws, regulations, and procedures.
  • Knowledge of higher education fund accounting principles and procedures.
  • Ability to design and develop complex financial models.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 06/22/2017