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Position Classification Description

Position Class Code / Title: B7012 / Mgr,Unit Financial Suppt
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Manages and coordinates the fiscal support functions for a defined operating component or satellite location of the University. Areas of functional responsibility may include financial reporting, budgeting, financial analysis, accounts payable, billing and accounts receivable, budgeting, contracts and grants, and/or other fiscal disciplines. Establishes and monitors systems and procedures to ensure compliance with accounting principles, University, State, and Federal regulations, and audit requirements; implements unit-wide financial management processes and programs, as appropriate.

Duties and Responsibilities

  1. Manages the day-to-day operations of fiscal support units such as accounts payable, accounts receivable, and other accounting functions, ensuring compliance with university, state and federal policies and regulations.
  2. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  3. Develops budgets and ensures budget compliance; directs expense and revenue forecasting and control, cash management, accounts receivable, and accounts payable.
  4. Interacts and coordinates with unit management to develop financial projections for the component, identifying fiscal risks and opportunities
  5. Coordinates and produces financial, budget, and other special reports, proposals, and analyses for management, to include monthly financial statements and/or funds distribution reports.
  6. Reviews and approves expenditure documents for budgets monitored by this position.
  7. Interacts with internal and external auditors and participates in occasional auditing projects or provides information and access to accounting records as required.
  8. Advises and interprets policies to faculty, staff, and outside persons such as vendors, funding source representatives, and patients; explains billings and reports, and resolves related problems.
  9. Develops and implements systems and processes to establish and maintain records for the operating unit.
  10. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  11. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
  12. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Knowledge of current developments/trends in area of expertise.
  • Skill in the use of personal computers and related software applications.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to analyze budgetary expenditures for compliance with approved budget.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer.
  • Knowledge of management principles and practices.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of university and/or public auditing policies, standards, and procedures.
  • Knowledge of faculty and/or staff hiring procedures.
  • Strong project management and financial modeling skills.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017