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Position Classification Description

Position Class Code / Title: B7004 / Assoc Dir,Finance & Admin
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general direction, provides direction, management, and leadership in the administrative, business planning, accounting, budgeting, and automation efforts of a major, strategic business or operating unit within the university. Directs the activities of a variety of special service and centralized administrative support functions.

Duties and Responsibilities

  1. Directs, plans, organizes, coordinates and evaluates the financial programs and supporting information systems of a unit, including budgeting, receipt of revenue, expenditure of funds, and conservation of assets.
  2. Approves, coordinates, and implements changes and improvements in automated financial and management information systems for the unit.
  3. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  4. Oversees the approval and processing of revenue, expenditure, and position control documents, department budgets, mass salary updates, ledger and account maintenance and data entry, ensuring compliance with university, state, and federal policies and regulations, while maintaining appropriate internal control safeguards.
  5. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes.
  6. Develops, interprets, implements, and coordinates finance, accounting, billing, and auditing procedures.
  7. Interacts with other unit managers, providing consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
  8. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  9. Ensures records systems are maintained in accordance with generally accepted auditing standards.
  10. Evaluates and recommends changes in rate structures, as appropriate.
  11. Develops, and directs the implementation of strategic business and/or operational plans, projects, programs, and systems, as appropriate to the objectives of the unit.
  12. May serve as Campus Security Authority as outlined by the Clery Act.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Ability to develop and implement strategic business and operating plans.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Ability to communicate effectively, both orally and in writing.
  • Records maintenance skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Knowledge of business practices and procedures.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Ability to make evaluative judgments.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of cost analysis techniques.
  • Skill in developing policy and procedure documentation.
  • Ability to foster a cooperative work environment.
  • Ability to analyze and interpret financial and systems support requirements, and provide consultation and recommendations to operational management.
  • Employee development and performance management skills.
  • Ability to plan, organize, implement, evaluate, and modify financial programs, informational support systems, and processes.
  • Knowledge of financial accounting, budgeting, control, and reporting principles, methods, techniques, and standards.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017