This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Oversees and coordinates the provision of operational support, procedural monitoring, and problem resolution to the University's electronic purchasing card (Pcard) program. Monitors, reviews, and investigates Pcard transaction records and follows up on observed usage violations and other off-standard issues. Provides and/or oversees the provision of day-to-day procedural guidance, support, and problem resolution to Pcard end users.
Duties and Responsibilities
Conducts regular audits of Pcard transactions initiated by end users to determine level of departmental adherence to established University policy and procedural requirements.
Researches Pcard transactional violations to determine nature of infraction and possible mitigating circumstances; notes and reports violations and follows up with card holders as appropriate.
Receives and researches transactional and procedural questions and concerns from Pcard holders, determines, develops, and delivers appropriate responses.
Provides advice and instruction to cardholders regarding Purchasing card policies, proper procedures and best practices and cost-efficient techniques for card use; provides guidance and training to users in navigating the Purchasing Card website.
Assists with the overall administration of Pcards, to include card modifications, reviewing and processing applications, releasing new and replacement cards to users, and interacting with provider bank representatives on administrative matters.
Researches and investigates administrative problems and concerns associated with the registration of vendors of Pcard goods and services, as well as other issues, as specifically assigned by management.
Reviews, verifies, and enters new vendor data into the University's integrated resources management system; works with the provider bank data management system to ensure that relevant vendor data is consistent between systems.
Provides guidance, leadership, and work allocation to student employees engaged in routine Pcard administrative activities; may provide guidance and assistance to lower level administrative staff, as appropriate.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Working knowledge of electronic purchasing card operational and administrative processes.
Skill in the use of personal computers and related software applications.
Ability to communicate effectively, both orally and in writing.
Knowledge of statutory regulations, policies, and procedural requirements related to electronic purchasing card transactions.
Strong interpersonal skills, flexibility, and customer service orientation.
Data management and tracking skills.
Ability to clearly communicate complex technical information in a manner that is understandable to non-specialist personnel.
Ability to make administrative/procedural decisions and judgments.
Analytical, investigative, and problem solving skills.
Demonstrated advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Access.
Skill in the use of computers, specifically in a PC, Windows-based operating environment.
Ability to provide leadership and function direction to other staff and/or student employees.
Skill in accessing internet information services.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.