UNM Logo

Position Classification Description

Position Class Code / Title: B4015 / Sr Purchasing Rep
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Reviews, approves, and coordinates or oversees the processing of routine purchasing requests from University end users of products and/or services, in accordance with established University policies and procedures. Prepares or oversees the preparation of procurement documentation, and interacts with vendors and departments in the resolution of day-to-day problems and issues. Independently handles University procurements up to $20,000.

Duties and Responsibilities

  1. Reviews, oversees, and coordinates the processing of incoming purchasing requests and documents; handles procurement transactions up to $20,000.
  2. Prepares and/or oversees the preparation of standard procurement bids and proposals, together with all supporting documents, for evaluation and justification.
  3. Coordinates the processing of purchasing requests from end users, utilizing and/or overseeing the use of the University's electronic enterprise resources management (SCT Banner) system.
  4. Interacts with contracted vendors and end user departments regarding a range of procurement issues, including the validation of pricing and cost data.
  5. Serves as a primary resource for end users on procurement administrative, procedural, and documentation issues, participates in the preparation and delivery of end user training programs and materials.
  6. Provides day-to-day guidance and support to user departments and lower level Procurement Associates in the resolution of procurement procedural problems and issues.
  7. Coordinates the resolution and reconciliation of payment discrepancies, and expedites shipping and delivery problems and issues as they arise.
  8. Oversees the preparation and maintenance of vendor files and product information; establishes, implements, and/or modifies record keeping procedures, in compliance with established policies and guidelines.
  9. Oversees and coordinates the day-to-day activities of lower level Procurement Associates and/or student employees performing related work, providing operational supervision, guidance, and leadership as appropriate.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to make independent decisions and judgments on administrative and procedural issues.
  • Knowledge of UNM's purchasing and contracting procedures, regulations, and documentation.
  • Strong working knowledge of integrated enterprise resources management systems, such as SCT Banner.
  • Strong interpersonal skills, flexibility, and customer service orientation.
  • Analytical, evaluative, and critical thinking skills.
  • Ability to supervise and train assigned staff.
  • Ability to provide technical guidance and leadership.
  • Demonstrated advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Access.
  • Ability to perform basic information research and compile statistical reports.
  • Knowledge of costing and pricing methodology.
  • Skill in the use of computers, specifically in a PC, Windows-based operating environment.
  • Technical problem solving skills within area of specialty.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017