UNM Logo

Position Classification Description

Position Class Code / Title: B4014 / Sr Contracts Specialist
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under minimal supervision, develops and administers a wide range of complex, high-value goods and services contracts for the University. Negotiates, extends, terminates, and renegotiates contracts as appropriate. Serves as principal point of liaison with contractors, monitors existing contracts for compliance to terms and conditions, and takes remedial action as required. Participates in the development and implementation of contracting policy for the organization, and leads, guides, and supervises lower level specialists as appropriate.

Duties and Responsibilities

  1. Formulates, negotiates, establishes, and administers complex, integrated, high-value contractual arrangements and procurement proposals for a range of products and/or services for the University.
  2. Provides independent liaison and coordination with contracting principals to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.
  3. Evaluates or monitors contractor performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
  4. Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules.
  5. Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible.
  6. Assesses contractor service value and product/service reliability relative to cost; plans, organizes, and coordinates acquisition alternatives, as appropriate.
  7. Reviews and determines contractor performance against contract specifications and takes remedial action, as necessary, up to and including contract termination.
  8. Guides, mentors, and may provide functional supervision to lower level Contracts Specialists and/or Buyers, as appropriate.
  9. Participates in the formulation, development, implementation, and revision of contracting policies, procedures, and strategies for the unit, as appropriate.
  10. Represents the organization and the University to various institutional constituencies, as well as externally to corporations, funding agencies, government agencies, and other colleges and universities, as appropriate.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 9 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and deliver presentations.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to provide operational guidance and leadership to technical staff in area of specialty.
  • Knowledge of building design, construction, and maintenance.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Advanced analytical and critical thinking skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to make administrative/procedural decisions and judgments.
  • Skill in the formulation, negotiation, and establishment of complex, integrated contractual arrangements.
  • Organizing and coordinating skills.
  • Creative cost analysis skills.
  • Knowledge of costing and pricing methodology.
  • Knowledge of contractor compliance issues and procedures, as applicable to a public institution.
  • Ability to assess contract compliance and product/service quality.
  • Strong interpersonal and leadership skills and the ability to work effectively with external contracting executives at all levels.
  • Advanced knowledge of public sector contracting procedures, specifications, and documentation requirements.
  • Conflict resolution and arbitration skills.
  • Ability to effectively manage complex and involved contracts of high value to the University.

Distinguishing Characteristics

    Position requires: a) formulation, drafting, implementation, and administration of complex and involved contracts of high impact to the University; b) independent liaison with contracting principals with respect to performance, compliance, and problem resolution issues; c) independent determination of appropriate remedial action with respect to contractors, up to and including termination of contract; d) guidance, mentorship and leadership of lower level specialist contracting or buying staff; e) participation in the development and implementation of operating policies and procedures for the organization.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017