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Position Classification Description

Position Class Code / Title: B1016 / Procurement Card Rep
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides specialized administrative support to the University's electronic purchasing card (Pcard) program. Serves as day-to-day administrative contact for vendors of products and services purchased through the University's Pcard system. Creates and manages Pcard transactional data using the University's integrated resources management system, and assists in the provision of basic procedural information and support to Pcard end users, as appropriate.

Duties and Responsibilities

  1. Serves as a primary administrative contact for vendors of products and services purchased through the institution's Procurement Card (Pcard) program; contacts and interacts with vendors to obtain and update information and documentation required to do business with the University.
  2. Serves as contact for user departments on day-to-day administrative issues associated with the Pcard, such as assistance with declines, exception requests, procedural questions for the use of the Pcard, and questions relating to interface with the integrated resources management system.
  3. Enters vendor information into the University's integrated resources management system as source data to enable day-to-day transactions using the Pcard program.
  4. Completes and processes Pcard applications and modification requests from constituent departments, and releases new and replacement cards as appropriate.
  5. Transfers vendor data files to and from the VISA electronic system and loads daily Pcard files into the integrated resources management system for Pcard holder reallocation.
  6. Performs or assists with routine audits of montly Pcard statements for completeness and accuracy, allowability, and payment of tax commitments; reallocates statements to appropriate account codes.
  7. Assists as assigned on special projects, audits, and reports related to Pcard transactions.
  8. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 2 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge and understanding of all procedural aspects associated with an electronic purchasing card process.
  • Ability to effectively communicate technical information to non-specialist staff.
  • Strong interpersonal skills, flexibility, and customer service orientation.
  • Ability to make administrative/procedural decisions and judgments.
  • Basic accounting skills.
  • Advanced data entry skills.
  • Demonstrated advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Access.
  • Knowledge of statutory regulations, policies, and procedural requirements related to electronic purchasing card transactions.
  • Data entry and documentation skills.
  • Skill in the use of computers, specifically in a PC, Windows-based operating environment.
  • Basic working knowledge of integrated enterprise resources management systems, such as SCT Banner.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017