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Position Classification Description

Position Class Code / Title: B1014 / Contracts Specialist
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Develops, coordinates, and administers contracts for products and/or services for one or more defined operating entities within the University organizational structure. Negotiates, extends, and renegotiates contracts as appropriate. Serves as a primary point of liaison with contractors, monitors existing contracts for compliance with terms and conditions.

Duties and Responsibilities

  1. Negotiates, establishes, and administers contractual arrangements and procurement proposals for the sale of physician services.
  2. Evaluates or monitors contractor performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
  3. Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules.
  4. Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible.
  5. Assesses contractor service value and product/service reliability relative to cost; plans, organizes, and coordinates acquisition alternatives, as appropriate.
  6. Serves as a primary liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.
  7. Continually monitors and evaluates contractor performance against contract specifications, and recommends appropriate remedial action as necessary.
  8. Performs miscellaneous job-related duties as assigned.
  9. May assist and/or provide input into the formulation, development, and/or revision of operating policies, procedures, and strategies for the organization, as appropriate.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to resolve customer complaints and concerns.
  • Knowledge of contract documents and specifications.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Ability to analyze and solve problems.
  • Knowledge of procurement rules and regulations.
  • Ability to make administrative/procedural decisions and judgments.
  • Organizing and coordinating skills.
  • Creative cost analysis skills.
  • Knowledge of costing and pricing methodology.
  • Skill in the negotiation and establishment of contractual arrangements for goods and services.
  • Knowledge of contractor compliance issues and procedures, as applicable to a public institution.
  • Ability to assess contract compliance and product/service quality.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017