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Position Classification Description

Position Class Code / Title: B1011 / Contract & Grant Administrator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects. Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts,as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.

Duties and Responsibilities

  1. Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements.
  2. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
  3. If in a Central Core Office, serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements.
  4. Analyzes and evaluates awarded proposals, contracts, which may include clinical trial agreements, and subcontracts for compliance with funding agency, federal, state, and university requirements. If in a Central Core Office, prepares required acceptance documentation, and obtains official university signatures; recommends approval or rejection of deviations from contract specifications.
  5. Assists in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet university requirements; researches approprate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary.
  6. Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
  7. Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work.
  8. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to make administrative/procedural decisions and judgments.
  • Organizing and coordinating skills.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Records maintenance skills.
  • Proposal and grant writing skills.
  • Ability to prepare research reports and proposals.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Database management skills.
  • Knowledge of mathematics.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Negotiation and arbitration skills.
  • Ability to analyze budgetary line items for compliance with budget guidelines.
  • Knowledge and understanding of computer-aided research administration systems.
  • Information research skills.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  • Knowledge and understanding of intellectual property rights laws, guidelines, and policies.

Distinguishing Characteristics

    Only positions assigned to Main Campus Pre-Award or HSC Pre-Award (Central Core Offices) have delegated signatory authority from the Chancellor for Health Sciences and/or Vice President for Research.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017