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Position Classification Description

Position Class Code / Title: A9000 / Chief of Staff,President Ofc
Recruitment Tier: Tier 2
FLSA: Exempt
Grade: 99

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

The Chief of Staff is a member of the President's senior staff, reporting directly to the President. Handles matters of policy and institutional importance on behalf of the President. Manages special projects including matters involving university officials, and community and government leaders. Provides oversight for the President's Organizational units.

Duties and Responsibilities

  1. Participates with the President and other senior officers in institutional planning, policy development, and problem resolution.
  2. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
  3. Serves as the President's primary liaison with University, government, and/or community leadership on strategic and operational matters pertaining to the specific area of institutional interest.
  4. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations.
  5. Coordinates special projects on behalf of the President, frequently involving senior officers of the University.
  6. Reviews, researches, and recommends new or revised policies and strategies, as appropriate to the area of interest, and prepares reports and other communications on behalf of the President.
  7. Assists administration in various cost analyses, projections, reports, and fundraising efforts.
  8. Enhances professional growth and development through participation in educational programs, current literature, in service meetings and workshops.
  9. Responds to routine inquiries as delegated by the President.
  10. Supports the President in dealing with faculty, staff, and student issues.
  11. Oversees the supervision of assigned personnel within the President's organizational units.
  12. Ensures all organizational units of the President are in-line with overall University policies, goals, and mission.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Master's degree; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of applicable legislation, standards, policies and procedures within specialty area.
  • Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.
  • Strategic planning skills.
  • Knowledge of alternative fundraising programs, methods, and techniques.
  • Knowledge of the goals, objectives, structure and operations of a major public university.
  • Knowledge of cost analysis techniques.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to make administrative/procedural decisions and judgements.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to analyze and solve problems.
  • Ability to create, compose, and edit correspondence and other written materials.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Employee development and performance management skills.
  • Strong interpersonal skills and the ability to effectively work with a wide range of individuals and constituencies in a diverse community.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 06/24/2017